The Right Asset Tracking System Can Turn Your Organization Into an Efficient Machine

By September 12, 2016Asset Tracking, Blog

The Right Asset Tracking System Can Turn Your Organization Into an Efficient Machine

Why do companies need an asset tracking system, anyway? Within every organization are a number of fixed assets, meaning equipment that enables the company to conduct business and earn revenue. Imagine a construction equipment company, for example, that sells, rents and services construction equipment; or the information technology department within a major corporation that ensures employees have the tools they need to do their jobs; or even a small nonprofit that wants to keep better track of its fixed assets, like furnishings, copiers and printers. An asset tracking system assigns a barcode to each of these items and enables organizations to locate these items and follow their respective lifecycles, from initial acquisition to periodic servicing, transport to various locations and, ultimately, disposal and replacement. Additionally, organizations of every size and industry must report on the value of their fixed assets for accounting and compliance purposes. A good asset tracking system will allow them to obtain those figures quickly and accurately, potentially saving themselves significant fines that could stem from inaccuracies or oversight.

In the past, Excel spreadsheets have been the primary means by which organizations tracked the movement, whereabouts and condition of their fixed assets. It was a flawed system, at best. A missed keystroke, duplication of effort, lack of accountability and other factors led to spreadsheets that often were riddled with errors. Accounting and compliance figures weren’t terribly reliable. Expensive assets often went lost or missing. Items needed to be replaced long before they should have been when regular maintenance wasn’t performed. And companies often paid insurance needlessly for “ghost assets” that had long been missing, lost or stolen unbeknownst to them. Employees spent hours hunting down items that seemed to just fall through the cracks.

With the evolution of technology, companies were able to use software and hardware that phased out the need for Excel spreadsheets. While it certainly was a step in the right direction, such systems were expensive, requiring software licenses and additional hardware like handheld barcode scanners. Companies typically were limited as to how many employees they could bring into the loop with these asset tracking systems; they were charged for exceeding a specified number of users. Communication gaps remained.

After years of research, development, testing and feedback, Dallas-based Asset Panda rolled out the world’s most powerful mobile asset tracking platform that eliminates the factors that prevent companies from being able to track their assets efficiently and cost-effectively. Powered by free mobile iOS and Android apps that sync with the cloud, Asset Panda requires only a smartphone, tablet or the web to use. No separate handheld barcode scanners are needed, as the app includes a mobile barcode scanner. It’s incredibly simple to add new assets, along with supporting videos, documents, voice notes or photos. From the palm of your hand, you can track the entire lifecycle of an asset – from its initial acquisition to its periodic maintenance, movement throughout your organization, retirement and, and finally, disposal and replacement.

Designed to be completely customizable, Asset Panda gives you the means to track your assets any way you want. You organize and display the data that’s most meaningful to your organization. Set up user-level and/or location-based security, and add an unlimited number of users at no additional charge. When you can bring everyone into the communication loop, you increase accountability throughout your organization and eliminate guesswork, wasted time and costly mistakes. Keep track of each asset’s value; location; including check-in/check-out status; insurance policy information; lease/purchase information; maintenance history; and so much more. Use Asset Panda as an enterprise service desk, schedule work orders, set up custom notifications and alerts. We adapt to the way you work, and because we’re cloud-based, you know the information you’re seeing is accurate and in real time. Try Asset Panda free for 14 days, and you’ll see the results in the time and revenue savings you generate for your organization. For more information, visit

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