The volume of fixed assets belonging to any organization, whether large or small, has become much greater over the years concurrent with the evolution of technology. And that makes an effective asset tracking program imperative. Fixed assets are fluid, moving in and out of various locations, changing hands on a continuous basis. Each one of those items likely is associated with a lease or purchase, an insurance policy, warranty and maintenance history. The larger the organization, the more daunting the task of keeping up with all of those fixed assets, ensuring they’re properly maintained and reported for compliance and accounting purposes.
In the past, companies who were “on the ball” did have asset tracking programs in place, but those programs usually involved a staff member or staff members and an Excel spreadsheet. Think about how many “hot” tasks interrupt the average workday, and it’s not hard to understand why manual asset tracking all too often has been shoved to the back burner in the wake of more immediate demands. Aside from that, we can’t ignore the potential for human error; on many an occasion, employees forgot to keep up with records, duplicated efforts with other employees or simply transposed a number or two, which created a chain reaction of errors. The result: Some companies paid for “ghost assets,” or items that were long lost but not recorded as such – and subsequently remained on the insurance bill. Other items were stolen unbeknownst to anyone, while other companies found themselves paying stiff penalties due to reporting errors, especially following the stricter regulations set forth by the Sarbanes-Oxley Act of 2002.
The fact is this: Nobody has time to keep up with all of this data. In this day and age, and even if you’re a small organization, you need an asset tracking program that removes the burden of manual data entry, is simple to use, adapts to the way you do business and doesn’t require a lot of extra hardware or software to use. Asset Panda checks all of these boxes, and more.
If your employees carry mobile devices, you’re ready to implement Asset Panda. No additional hardware or software is required. Scanning assets is a snap. Asset Panda is powered by free mobile iOS and Android apps that include a mobile barcode scanner and sync with the cloud, so your data is accurate, real-time and accessible to you 24 hours a day. Work no longer just happens between 9 to 5 or 8 to 5, and business tools must allow us easy access to what we need whenever we need it. At your fingertips, you have access to an item’s location, condition and who has it, along with such details as check-in/check-out status, warranty information, insurance policy, lease/purchase information, GPS location and much more. Asset Panda conforms to the way you do business. Customize the app’s dashboard, create custom fields, notifications, alerts and reports. Easily import and export data – even to Excel, if you’d like. Set up custom role- and/or location-based security. Even use Asset Panda as an enterprise service desk, which significantly reduces the number of support calls you have to field.
The “wins” associated with Asset Panda’s asset tracking program are numerous, from its ease of use (it requires no training to use) to the price (you’re entitled to an unlimited number of users at no additional cost, and every client receives access to all of our premium features). You eliminate guesswork, wasted time and money, and can rest easy knowing that you’re maximizing the lifespan of your fixed assets and protecting your company’s most vital resources.
Asset Panda offers a free 14-day trial to any prospective new client. Visit assetpanda.com, get more details and start your trial today.