Just like families, churches have more than we think we have, not only financially but regarding their assets. While we think about the collection plate passed around at Sunday services or the monetary donation requests, there are many assets needed to operate the church on a daily basis such as musical instruments, electronics, office equipment, furniture, books and of course the structure itself. Managing all these parts and pieces, along with financial donations is a big undertaking, and many churches don’t have the admin staff to take on such a task. That’s why church inventory software is becoming more and more critical.
Many churches have exorbitant costs that the general congregation is unaware of. On average, an estimated $1,700 is spent on each regular attendee per year. And the chances are that number will continue to rise.
Church inventory software should be an essential part of your overall daily operations. Knowing what you have and its condition is vital for cost-savings measures and continual asset tracking. With financial data under very watchful eyes, many churches don’t have extra funds to replace equipment that lost or misplaced. By knowing what you already have, churches can save thousands of dollars in unnecessary replacements for items that “might” be lost, misplaced or stolen.
By knowing what you already have, churches can save thousands of dollars in unnecessary replacements for items that “might” be lost, misplaced or stolen.
How church inventory software can benefit churches
Today’s asset tracking software gives churches instant access to data that shows where an asset is, who has it, its repair/maintenance history, and even GPS coordinates. Finance or accounting departments appreciate the real-time data when it comes time to conduct audits, and it also helps with budgeting for special events or the upcoming year. The depth of information that church inventory software provides enables users to make better, more informed decisions, eliminates guesswork and costly errors, and ultimately, wasteful spending. What else does church inventory software offer?
That’s most important! With church inventory software, now your staff knows where assets are at any time. Never again will you find yourself asking where something is or if someone is using a particular asset.
By storing and keeping track of assets – whether they are seldom used or in constant demand – knowing where all assets are cuts down on wasted time and energy your staff spends searching for certain assets. You know exactly what you have and where it is. And that also translates into cost savings … no more buying replacement or duplicate items.
You never know how much you need an asset until it becomes unavailable. With more and more technological items being used in church environments, its imperative that they are kept in good working condition. Keeping up with maintenance schedules is important to ensure that equipment is usable at all times and doesn’t break down at the worst possible moment.
Huber Memorial Church in Baltimore, Maryland has multiple locations and assets being used from place to place. Since upgrading from the most basic way of tracking assets – pen and paper – to implementing church inventory software, they have seen a definite difference in how much more accurately and efficiently they can keep up with their valuable assets.
Church inventory software, like what’s offered by Asset Panda, is proving to be very valuable for churches. Users can scan barcodes using their smartphone or tablet (which is a great cost-saving measure) and instantly find location, quantity, maintenance history, user history, and much more on each asset.
Highly configurable, Asset Panda is the perfect asset tracking solution for churches that quickly integrates with existing systems, changing as your needs change for unlimited ways to organize and access the information you need throughout an asset’s entire lifecycle. Completely customizable, Asset Panda is not just incredibly powerful; it’s also very simple to use. Using devices your team is already carrying, our free Mobile App makes it simple to scan an asset for on-demand access or necessary information. Add pictures or documents, full access histories, generate reports, track maintenance schedules, audit, and get a full check in/check out the status on every asset entered into the system.
First Baptist Church in Sevierville, TN had a system created by Asset Panda that allows them to track assets being moved across several buildings and so much more.
Church inventory software does not have to be expensive or difficult to implement. See what Asset Panda can offer your church with a free 14-day trial. Get a quote today atwww.assetpanda.com.
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