The Real Cost of Using Free Database Software for Nonprofits

By November 13, 2019Asset Tracking, Blog

Running a nonprofit means you have to manage your money very carefully. That’s why the idea of using free database software for nonprofits is so tempting. After all, you only have so much budget to work with, and if you can save any amount to put towards filling community needs, it feels like you’re accomplishing more.

But before you commit to doing so, you need to know what it’ll cost you to use free software.

Free Software Programs Tend to be More Complicated

Because anyone can work on free software programs, there’s no one there to guarantee a good user interface. That means you don’t have any way to guarantee user-friendly features. While there is documentation to help you learn how to use the software, it could take you a long time.

Your organization can’t afford to spend hours trying to implement a database system that takes forever to learn. Because of budget constraints, you’re probably using an old program that loads slowly and has records stored in strange places. Switching to a newer, free option won’t make that stop.

Free Database Software for Nonprofits Won’t Have Security Protocols

Many free software programs are created under a movement called open source. This means that anyone has access to the software code and can make changes as they see fit. While this means that needed features can be added to the platform, it also invites people who have bad intentions to put malware into the code.

Your nonprofit can’t afford to mess around with platforms that are more susceptible to security hacks. You store sensitive donor information, and if that should fall into the wrong hands, it could mean the end of your organization.

Opensource Software Platforms Don’t Have a Customer Support Base

We live in an age where there are so many different software programs on the market. It’s impossible to know what will happen with every possible combination. Platforms that companies put out there are tested with several likely possibilities. They’ll also have a customer support base to help you figure out what’s going on, should your software stop working.

But there’s no one guaranteeing that for free database software for nonprofits. If something happens to your database and it becomes unusable, you won’t have anyone there to help you fix it.

At first glance, it’s incredibly appealing to implement a free database option. You don’t have any startup cost to record donor and sponsor data. However, maintaining that database carries some real costs. When you buy database software from a company, you’re also paying for the guarantee that it’ll continue working. And should it stop working, customer support is available to you to help you make it right.

Asset Panda understands the need for nonprofits like you to keep costs as low as possible. However, by choosing a free option, you run a serious risk of rendering your database unusable and creating costs greater than the money you saved by using a free option.

Every copy of our platform has security encryption, so no one can access your organization’s valuable data. We also implemented a user-friendly interface, so you don’t have to spend hours trying to learn it. This means every one of your team members can easily access the database and make changes in real time, keeping your records up to date and accurate.

You can see exactly how it works by taking a free guided tour.

 Contact Us 
Guided Tour
Price Quote

You might also like...

How to Prepare for Education Audits

| Asset Tracking, Blog | No Comments
No one likes education audits. However, they’re a necessary part of keeping your school's budget in check. Since most schools are public institutions, state governments want to ensure their funds...

How to Use Educational Supply Purchase Orders to Maximize Your Budget

| Asset Tracking, Blog | No Comments
Schools use thousands of supplies each month. While there are some supplies that students need to bring for themselves, others you need to provide. If not appropriately tracked, these supplies...

Provide Consistent Customer Service with an Organized IT Help-Desk Ticket System

| Asset Tracking, Blog | No Comments
Many large-scale businesses will use an IT help-desk ticket system to track the service they provide to their customers. Meanwhile, many companies compromise their customer service by not using some...

How to Improve Asset Tracking in Healthcare

| Asset Tracking, Blog | No Comments
Asset tracking in healthcare can take many different forms. Because many medical professionals rely on the latest medical technology to treat their patients, it doesn’t make sense to have a...

Helping The World Work Smarter™

Sign up for your FREE Guided Tour