Wondering how to track assets? Forget the Excel spreadsheet or pen and paper. Even if you’re a small business, you need a reliable means to track and manage the location, condition and value of every one of your assets. While it might be tempting to assume you don’t have enough assets to justify the purchase of an asset tracking platform, consider the lifespan of any one of your assets and how easy it can be to lose track of or mismanage those items. Companies lose thousands of dollars every year when assets mysteriously go missing in action or end up stolen (which can present an entire host of security risks). In the worst-case scenario, organizations continue to pay insurance on those items, or “ghost assets,” without awareness that those items aren’t even in their inventory anymore.
Protecting Your Biggest Investments
It doesn’t matter the size of your company. Undoubtedly, one of your primary missions is to increase your Return on Investment, or ROI. And although your fixed assets include everything from office space to furniture to vehicles, equipment and machines, your IT assets may be most vulnerable due to the fact that they’re often on the move. Consider a company-issued laptop, for example. Your employee takes it to meetings, brings it home at night, and along with her on business trips. The opportunity for theft and loss is significant. If the asset hasn’t been properly secured, your data may also be at risk. On the other hand, your IT assets that don’t leave the building, such as your servers, are likely to be among your biggest-ticket investments. Those require routine maintenance and updates. Failure to keep up with critical maintenance can result in slow machines, breakdowns, wasted time, employee inefficiency, frustration and, ultimately, the high cost of emergency repair or even replacement assets.
How Much Time Do You Spending Hunting Down Assets?
Your decision about how to track assets should also consider the ability to monitor an asset’s exact location. Think of the time you currently spend trying to hunt down items. If you either haven’t been tracking your assets at all, or you’re using a manual process like an Excel spreadsheet, chances are good that your employees are spinning their wheels on the phone to locate those items. You need the means to locate any item’s location and the identity of the person who has it, along with its check-in/check-out status.
Each year, you have to report the value of your fixed assets for accounting and compliance purposes. Manual tracking procedures all too often result in mistakes, which can lead to costly fines. An asset tracking platform enables companies to rest easy with the knowledge that their data is accurate, including depreciation.
Other Features to Consider
Finally, the decision about how to track your assets should also be based on such factors as ease of use, customization and price point, as well as scalability and flexibility. Your asset tracking efforts will only be successful if you can get all of your stakeholders on board. Closing the communication loop is critical for both accuracy and accountability. The best asset tracking platforms are powerful, yet streamlined in their interface so users of all skill levels are comfortable using them. You should be able to organize and track your data exactly how you want, add as many users as you want, and import or export data quickly and easily. Your chosen platform also should be flexible enough to incorporate new technologies as they become available in the future.
Asset Panda delivers all of the above – and at a price point competitors can’t touch. Our free mobile app enables you to track everything from assets, contracts, and inventory to fleet, personnel and software. To learn more, or to start your free 14-day trial, visit assetpanda.com
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