Looking at Inventory Control Software for Universities

By December 31, 2018Asset Tracking, Blog, Use Case

Looking at Inventory Control Software for UniversitiesUniversities have a plethora of items that need to be monitored and tracked across virtually every department. Because of the impact, it is making on college campuses both large and small, inventory control software for universities should be a required tool.

Think back to your college days. How many items did you personally have to keep up with? Books, computers, athletic equipment. And wasn’t it be a challenge to keep track of where these items were at certain times? Now think of the inventory that universities have to keep up with. That’s a pretty overwhelming number. Computers, printers, tablets, office/classroom furniture, loads of athletic equipment for a multitude of sports, university cars/buses. The list is lengthy. That’s why inventory control software for universities plays such a vital role.

Time constraints and growing inventory put colleges in a difficult position with keeping up with their inventory. As enrollment grows or new classes are added, so do the items that are needed by students and faculty. Unfortunately, universities are losing thousands of dollars simply because they are not accurately tracking and measuring their assets. And administrators/faculty don’t have the time to go searching for items that are lost or misplaced.

When it comes to tracking inventory at universities, knowing where an item is, who has it, if it has been checked in/out, and its maintenance history are key pieces of data that administrators need to know.

Benefits of Inventory Control Software

Robust, flexible, and cloud-based inventory tracking software with corresponding mobile apps are helping universities and their staff keep up with their increasing number of assets and where they are at all times. This software is saving universities, administration and students two of the most valuable resources — money and time. Colleges who implement an inventory control software find that they reap a number of benefits:

  • Tracks down stolen, lost, or missing assets
  • Enforces accountability
  • Keeps everything in a centralized database
  • Eliminates the purchase of unnecessary or duplicate items
  • Gives users the ability to instantly scan assets with a mobile app instead of expensive multiple barcode scanners
  • Integrates with the school’s IT help desk

Asset Panda’s cloud-based platform enables universities to experience all these benefits and more. Asset Panda is highly configurable, so it can become whatever you need it to be, and adjust as your students change or as your department changes. Asset Panda works the way you do, on devices you’re already using, both online and through free mobile apps. This makes it easy for all your users to access the information they need, when they need it, from wherever they happen to be.

Users can select the features that are relevant to their individual department’s needs, and customize them. From the palm of your hand, 24 hours a day, you can check on an item’s check-in/check-out status, GPS location, insurance policy, lease/purchase information, maintenance history, and even depreciation figures.

Take a look at how three campuses have utilized Asset Panda’s inventory control software for universities. And for more information and a free 14-day trial of Asset Panda, visit www.assetpanda.com.

College of DuPage

Based in Glen Ellyn, IL, the College of DuPage is a community college with a steady eye on regional, national and international developments. Within the Liberal Arts Department, there are numerous assets that need to be tracked and managed, from IT equipment to art supplies and motion picture/television equipment to theater lighting. Before switching to Asset Panda, they were using a weaker product to track assets that did not use a relational database. With such a large number of assets in use, they now can better manage all of their assets and the subsequent distribution to students and faculty in a more timely and efficient manner.

Saint Francis University

Saint Francis University is the oldest Franciscan-based Catholic university in the United States. The asset tracking system Saint Francis University was using to manage its fixed assets was no longer supported, and the institution was facing the reality of losing all its asset data and history. The main reason for choosing Asset Panda was “its ability to be a simplistic operation” for Saint Francis University, a feature the other systems they looked at didn’t have. They found that the other products were too robust and geared toward manufacturing or warehouse environments and they needed something very simple to manage fixed assets and depreciation costs. With the implementation and customizable fields, St Francis was able to basically match things into Asset Panda out of their current data they were used to managing.

Stanford University

Stanford University is one of the world’s leading research universities, known for its entrepreneurial character and its relationship to Silicon Valley. Today, Stanford has over 16,000 students and over 2,200 faculty members. Stanford choseAsset Panda to keep track of assets for home and overseas offices for the undergraduate students’ study abroad program. Their previous method of utilizing an internally hosted site using basic CRED PHP script was not effective in tracking and managing assets that were consistently in use by students all over the world. They had no reporting capabilities. Staff just added/removed items line by line as assets went in and out. There was never a clear, up-to-date knowledge of exactly what assets they had, where they were, or what condition they were in.

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