When you look at your business and all the different aspects of it, do you really know what you have and where everything is? Most likely not. That’s why you rely on your employees and the systems in place. Many companies hope that what is implemented is working and everyone is accountable and up to date. Unfortunately, that’s not usually the case. One area where that is most noticeable is with IT asset inventory. The IT department has a lot of responsibility. The tools and equipment they use have very specific tasks and are relied on by a majority of your employees. That area needs to always be aware of what they have, where assets are and what condition they are in.
Managing a company’s IT asset inventory is no easy task. There are many items that make up this division, depending on the business or even the industry. The relationship between the IT department and the rest of the company is incredibly important. Employees depend on the IT team for upkeep and support on items like computers, tablets, phones, printers, A/V equipment, etc. Bring in specialized industries like construction, television/film production, musical events/concert teams, and the amount of IT assets needed increases. Having a dependable way to keep up with the IT asset inventory in general and then the condition and location of every piece of equipment sounds incredibly daunting. But thanks to modern technology and innovations in asset tracking and management, it’s become easier than ever.
Accounting teams are always looking at the bottom line and how companies spending money and on what. An accurate IT asset inventory that is accessible anytime and from anywhere allows allocated users to know exactly what you have 24/7. This virtually eliminates guesswork – which is costly both financially and in employee time. Access to this data aids the company on purchasing decisions, when it’s time to upgrade IT equipment, and ensures employees have the right tools needed to do his/her job.
Just as management expects employees to keep detailed records and updates on their jobs, the same can be expected of the IT department. By keeping an IT asset inventory on every tool, often overlooked items are no longer left out. Now employees have access to updated reports on software licenses, installation disks and files, software subscriptions, lease agreements, purchase dates for computers and other associated hardware, and electronic accessories. All components that keep equipment in optimal working condition.
How frustrating is it for you when your IT equipment breaks down or needs an upgrade that should have been done months ago? It usually creates a stoppage in productivity and is just generally frustrating to boot. With aging equipment, constant upgrades to existing equipment, and equipment that is in constant use out in the field, it’s even more important for companies to keep a close eye on their IT asset inventory. Maintaining an up to date and compliant array of repair and maintenance history can be very difficult. Oftentimes, the equipment must be serviced and will require a certificate of service completion. On top of that, the equipment can be located in many areas and in some cases constantly moving. Company personnel must know where their equipment is, what condition it is in, who has it and that it is safe to use…
And that’s where Asset Panda comes in.
Asset Panda is the best IT asset inventory management tool available. Asset Panda works as a scheduler providing custom alerts for valuable assets to help schedule service for future updates or when the next service becomes due. In addition, Asset Panda helps you keep track of where each item is/was located, type, size it is and builds a service history for each piece of equipment for future auditing purposes. You can even create and manage work orders against equipment maintenance in Asset Panda.
Asset Panda’s flexible asset tracking system, available via free mobile apps and on the web, gives organizations large and small a comprehensive, lifecycle view of their vital assets and equipment. Completely customizable, clients are entitled to an unlimited number of users and may add specific details in their custom entries, like repair and replacement costs, current condition and administrative information. The depth of this information empowers clients to make better, more informed decisions, eliminates guesswork and costly errors, and cuts down on wasteful spending.
Don’t let IT asset inventory be a burden on daily activities. With little training, your IT team can be up and running in no time. And let’s face it, in business today, time is money. Get started with a free, 14-day trial at www.assetpanda.com.