How to Use Asset Barcoding in the Hotel Industry

Having an asset tracking solution in place to keep track of all of your hotel valuables is a great way to make sure none of your equipment wanders off. Asset barcoding is a simple solution to tracking a large number of items in a short period of time. All of your mattresses, small appliances, room keys, and lobby furniture can be easily tracked through this process.

Here are some of the benefits you'll experience when using barcodes to track your assets.

Asset Barcodes Make it Easy to Look Up Asset Information in a Flash

With dozens of rooms and a number of assets per room to keep track of, you can't afford to spend a long time looking up individual asset records. Implementing barcodes makes it easy for your employees to scan tags and update asset information with ease.

Asset Barcoding Helps You Stay Ahead of Depreciation

Because of the number of assets required to run a successful hotel, you need to adjust for depreciation to keep your guests happy. Scanning in a barcode means you can look up asset information like how long you've had that asset and when you need to replace it. Knowing about replacement needs before they happen will help you adjust your budget accordingly, so you're not caught off guard by any upcoming expenses.

Asset Barcodes Reduce Lost Items

When you have hundreds of items to manage on a daily basis, it's easy to let a few of them slip through the cracks. However, using barcodes to keep your asset database up to date makes it harder for your employees to misplace or walk off with items. This, in turn, reduces the amount of money you have to spend replacing lost assets.

Asset Barcoding is a Secure Way of Transferring Information

You don't want just anyone to be able to access your asset data. Scanning barcodes means your employees don't have to manually input data on their phones, which is a less secure way of transferring data. Your employees can scan in the information using a barcode scanning app on their phones, and pull up asset records in an encrypted application, so you don't have to worry about where your information is going.

Asset Barcodes Work Well With Cloud Software

With all of the assets which cycle through your business every day, you can't make asset tracking work from just one location. Barcode tags make it easy to pull up information in the cloud, so your employees can update information like cleaning schedules or maintenance requests. You'll be able to get an overall idea of how your business is operating and can identify potential issues before they get out of hand.

Asset Panda's cloud-based platform makes it easy for your team to take advantage of easy to use barcodes while tracking the hundreds of assets they deal with every day. Our software is secure, so you don't have to worry about your information falling into the wrong hands.

One of our clients uses Asset Panda as a cost-effective library system, to keep track of books and other educational material available on their campus. Much like the sheer volume of assets you need to track at your hotel, this client uses our software to reduce the number of assets that tend to slip through the cracks.

Want to see Asset Panda in action? Try it free for 14 days when you sign up today!


Bree Brouwer

Bree has held plenty of media- and marketing-related jobs over the years now, like working as a PR and marketing assistant to a Hollywood screenwriting coach, and writing content for three different digital marketing agencies.

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