Workflow Tracking Starts with an Asset Management Software

Every company has a workflow that dictates how they operate, but without optimizing these processes, your business could suffer in many ways. However, using an asset management software to track your workflow can help you determine what areas you can automate and what areas need more of your attention.

When you don’t track your workflow, you run the risk of losing money, productivity, and employee trust. Lost profit can happen if you aren’t making enough sales or if your assets keep disappearing. When your employees don’t know what to work on, their productivity suffers. And if your team feels like you don’t know what you’re doing, they might be less likely to trust your decisions.

As such, it's important to get a holistic view of your workflow and optimize it with asset tracking software. Here's how to get started:

Setting up System Asset Management Software

If you don’t have a workflow system in place, it might seem daunting to start using a system asset management software. However, there are steps you can take to make this process easy to implement and continue using down the line.

Your asset management system is a great place to start when it comes to setting up a workflow tracking system. This database will help you see how your assets are being used throughout your company. With that information, you can make more informed decisions on who needs new assets, and where you can improve your process.

Here are some further ways that you can improve your workflow through a tracking system.

Identifying Each Stage of Your Workflow

Before making any changes, you need to know what is currently happening in your workflow.

Start by listing every task your team performs, no matter how big or small. Once you’ve got them listed, put them in the order they are performed. After the list is completed, take some time to study it. Then ask yourself, are there any tasks that should be on there that your company isn’t currently performing? Is there a different order that would make more sense for them to follow?

Sometimes, seeing the workflow on paper can help you identify problem areas and give you ideas on how to change them.

Create Tasks to Track Each Stage

How do you know that each stage in your workflow process is being performed accurately? You’ll want to create some sort of reporting system that helps you see the process in action.

These tasks don’t need to be complicated. Honestly, it be as simple as a team member checking something off once each stage is completed. The best way to track tasks is to record them in a flexible, easy-to-use system asset management software.

List Criteria That Signify Issues in Workflow

There are certain warning signs that let you know when your processes aren’t working. You’ve probably seen them before and can even think of a few while reading this.

Keep those in mind and in the same place you listed the stages of your workflow process, write down any warning signs you can think of. Also try to think about why those things are happening. Once you know what type of problems your company faces, you can be proactive and create solutions before they occur.

Asset Panda’s asset tracking software can be used to track asset usage and workflow process. Because your employees often use assets in their work, tracking both of them in the same place means more automation and the ability to see your business holistically. Check out how our software can improve your workflow by taking a free guided tour today!


Bree Brouwer

Bree has held plenty of media- and marketing-related jobs over the years now, like working as a PR and marketing assistant to a Hollywood screenwriting coach, and writing content for three different digital marketing agencies.

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