Centralize and Manage Your Data With an Equipment Maintenance App


An equipment maintenance app is one of the best decisions you can make for the health of your business. Many organizations fail to recognize just how impactful poor equipment maintenance habits can be until equipment failure occurs. Productivity slows down or stops, potentially causing a chain reaction of delays. Because you need to resume operations as soon as possible, you’re probably going to pay a premium for rush services and parts. Or perhaps you waited so long to service your equipment that it’s irreparable, which then saddles you with the cost of a replacement you hadn’t bargained for.

Mistakes Happen

And yet, these incidents are easy to understand for the simple reason that equipment maintenance can be quite difficult to track – without the benefit of a formal system, that is. Particularly if you own a lot of equipment, it’s incredibly challenging to keep up with their respective maintenance schedules, warranties and maintenance histories, along with their locations, check-in/check-out statuses, depreciation and so much more. Manual fixed asset tracking and management processes typically rely upon employees who keep up with this information on an Excel spreadsheet. Unfortunately, it’s just a matter of time before gaps and errors occur. Manually keying in data is an invitation for mistakes and with all of the responsibilities employees are juggling, it’s very easy to lose track of items. In this environment, failure to remember a key service date or update is common.

The Risks of Poorly Maintained Equipment

Another concern associated with poorly maintained assets is the reduction in productivity resulting from slow equipment. We’ve all experienced the frustration of having to rely on equipment that seems to take twice the amount of time it used to for the simplest of tasks. Finally – and perhaps most consequential – is the fact that slow-running equipment that hasn’t been updated and maintained on a proper schedule can put your company at a security risk. Such equipment, quite simply, is more vulnerable to hackers – and that’s not only putting your company’s future in jeopardy, but your clients’ futures, as well.

Outsourcing to an App

An equipment maintenance app effectively outsources this function to technology. You set up the parameters, and the app handles the rest, reminding you when it’s time to schedule service. By automating these tasks, you free your employees to focus on more important matters. Best of all, you can rest easy knowing that your data is accurate and up to date. Not only is it far easier to keep up with routine preventive maintenance, but you can also supply your accounting and compliance teams with accurate asset values and make informed decisions about your equipment needs, so guesswork is a thing of the past.

With an equipment maintenance app, it doesn’t matter how many assets are in your inventory; all of them are centralized in one easy-to-access location on your smartphone or tablet. You arrange your data any way you want, create reports, generate work orders and generate custom notifications.

Asset Panda's Best-in-Class Solution

Asset Panda’s cloud-synced equipment maintenance app includes a mobile barcode scanner and requires no additional hardware to use. You’re able to add as many users as you’d like, which in turn facilitates communication and accountability throughout your entire organization. Equipment maintenance has never been simpler. Protect your biggest investments with Asset Panda.


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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