Equipment Maintenance Tracking Software Keeps Your Business Humming

Equipment maintenance tracking software provides numerous benefits for organizations of every size. There are numerous details to manage with respect to your equipment, from an insurance policy and warranty information to location, depreciation, and condition. Your equipment represents a large investment, and you want to do everything possible to keep it in good working order so as to maximize its lifespan. You may be relying on a manual system to track that data, either an Excel spreadsheet or pen and paper. If you haven’t discovered errors in your recordkeeping yet, you’re likely to in the future. Typos, gaps in recordkeeping, duplication of effort or other mistakes are very common and can result in frustration, lost assets, poorly maintained equipment, tax penalties and equipment breakdown, which can bring productivity to a halt.


"Equipment maintenance tracking software enables you to focus on your business and, to a large extent, outsource the job of tracking your equipment around the clock."


Whether you’re a large or small company, equipment maintenance tracking software enables you to focus on your business and, to a large extent, outsource the job of tracking your equipment around the clock. Before you begin shopping around for software, there are a couple of considerations you’ll want to keep in mind, which are useful regardless of your industry or line of work:
  • First, look for ease of use. Your goal should be to have as many stakeholders as possible on board with your equipment maintenance tracking software because if you can close the communication loop, mistakes decrease and accountability increases throughout your entire organization. So do your research, read reviews and test products to find a solution that’s intuitive and user-friendly. If your equipment maintenance tracking software is too complicated for the layperson to understand, your employees won’t buy in.
  • Second, look for flexibility and customization. No two businesses are alike, so you shouldn’t be bound to a one-size-fits-all approach to equipment tracking that doesn’t allow you to organize your data the way you want, add the kind of fields you want, set up custom access based on role or location, or make changes to your preferences when you want. It should be easy to import and export data, create reports and alerts, and incorporate new technologies as they become available in the future.
  • Third, look for a streamlined, yet powerful approach. You want software that does everything you want it to do, but you don’t want to have to purchase a lot of additional hardware to use it. You shouldn’t have to wait until you’re back at your desk to check the location or condition of an item or create a work order. Mobile is the way to go, and you should be able to trust that your data is in real time, whether it’s 3 p.m. on a Tuesday or 2 a.m. on Saturday.

Asset Panda presents the most powerful equipment maintenance tracking software in the world, and it couldn’t be simpler to use. Download our free mobile iOS or Android app, and you’re set to scan, upload and customize your data according to the needs of your business. No additional hardware is required, and you can add as many users as you’d like. We believe you should be able to track and manage your assets any way you want. From the palm of your hand, you have any time access to your equipment data, including maintenance histories, depreciation, location, check-in/check-out status and so much more. Create work orders, set up custom notifications and alerts, and issue reports. And because Asset Panda syncs with the cloud, your data is always in real time.

It’s time to ditch the spreadsheets and enjoy the increased efficiencies and peace of mind that come with Asset Panda. You’ll save time and money. To start your free 14-day trial, go to


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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