Fixed Assets Management Software: Why Even Small Organizations Need it Now

Why should you consider fixed assets management software? After all, you’ve got a small organization. Can’t you just use Excel?

Any business owner, whether the enterprise is large or small, has a multitude of moving parts to track. You may aware of the importance of tracking your fixed assets and have every intention of tackling this chore yourself. Or maybe you’ve put an employee or employees on the task. In either scenario, it’s going to be difficult if not downright impossible to rely on an Excel spreadsheet to track and manage your fixed assets. The reality is that humans make mistakes. You’re busy, your employees are busy, and it’s incredibly easy for this task to move to the back burner. Gaps in recordkeeping, a missed keystroke or typo, and records suddenly become unreliable. Excel simply isn’t made for jobs that involve ever-changing data to which multiple stakeholders need access. You need a process you can trust – one that allows you to access real-time data, zoom in or out to determine your needs across the organization, and communicate with other stakeholders. The best-fixed assets management software products promote accountability as well as accuracy.


"Excel simply isn’t made for jobs that involve ever-changing data to which multiple stakeholders need access. "


When you consider the movement of your assets inside and outside your organization, their respective values, maintenance histories, insurance policies and warranties, depreciation and so much more, it’s easy to understand why fixed asset tracking is difficult. And yet, you’re responsible for your bottom line. You’ve got to maximize the lifespan of your assets, keep them in good working order, have them regularly serviced as needed, and be able to report accurate depreciation for accounting and compliance purposes. Equipment refresh schedules also are an important task for businesses, who need to be able to budget for replacements each year. At a moment’s notice, you want to be able to determine an item’s exact location, its check-in/check-out status, the identity of the person who has it, its condition and complete maintenance history, as well as its current value and other pertinent details. Imagine trying to track all of these moving parts with Excel – or worse, pen and paper.

Fixed assets management software has introduced incredible efficiency and ease to fixed asset tracking. The best systems offer flexibility and customization, so you can adapt them to your needs. You should also be looking for ease of use. Your asset tracking efforts will only be successful if you can get buy-in from throughout your organization. Ideally, you want your fixed assets management software to close the communication loop among all stakeholders involved in the life of an asset. And you’ll want to find a solution that requires little to no additional hardware. Your asset management system should be something you can access and use anytime, anywhere with ease – without having to wait until you’re back in the office, or until you can get your hands on a barcode scanner.

Asset Panda gives you that flexibility, along with the powerful mobile asset tracking platform in the world. Its fixed assets management software provides you with 24-hour access to real-time data, a robust suite of customizable features, and an intuitive, user-friendly interface your employees will love. Powered by free mobile apps that sync with the cloud and include a mobile barcode scanner, Asset Panda gives you the means to track your assets any way you want, from anywhere you want.

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Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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