Free Asset Management Software Isn’t Always Free

You get what you pay for! That phrase is very common in today’s business world. Sometimes you get a great deal for a good price. In other instances, that great deal and good price is too good to be true. The same goes for looking at free asset management software. Just because the word free is in the sales pitch doesn’t mean it’s 100% free. First and foremost you always need to check the fine print. There are lots of add on’s or in-app purchases after the fact that negate the free connotation.

Budget is always an important factor when starting the search for asset management software. And who wouldn’t love to get the perfect asset tracking solution for free? There are four important factors to look for in any asset management software – free or not. If it doesn’t include these features automatically, then move along!

Companies need a flexible asset tracking and management platform that works the way they do. Whether online or through included mobile apps, look for a product with an intuitive interface that makes it easy for employees to work from anywhere anytime, on devices they are already using. That means everyone in your organization has quick and easy on-demand access to everything they need to know about your assets 24/7.

Finding a product with unlimited fields and configurability is key. Companies should have a product that works specifically for their needs – not a product that someone “thinks” they should have or only works one way. Whether you choose a free asset management software program or a paid option, the platform should be able to change as your business needs change so that it’s always the perfect tool to meet goals or solve problems—no matter the number of assets, size of the company, or the industry.

Many companies are still using outdated online spreadsheets. The asset management software you choose needs to be able to quickly and easily integrate with legacy systems. Find an easy-to-use and understand software that will seamlessly import data from existing spreadsheets. If the product is hard to understand and operate, convincing employees to use it will be a challenge. Once the team is able to easily create customizable reports with relevant insights from the data imported, there is much less chance of error (as with spreadsheets) and data is more reliable.

As mentioned, many asset management products are advertised as free, but require additional hardware to use such as separate handheld barcode scanners. These scanners are expensive and require maintenance and at some point, replacement. Many of today’s asset management platforms come with an integrated barcode scanning function that is included in the mobile app and can be used from employees’ own smartphones and tablets. This function enables users to quickly search, update and maintain accurate asset records.

When looking for the best way to track and manage your assets, and not just any free asset management software, you can’t go wrong with Asset Panda. Asset Panda gives clients access to the complete lifecycle of every one of their vital assets from the mobile devices they already carry. Asset Panda includes a mobile barcode scanner, so searching, updating and accessing information from anywhere without additional hardware is a snap. At any time day or night, users are able to access details such as an asset’s check-in/check-out status; its condition and who has it, where it’s located, maintenance history, purchase/lease information and insurance policy.

Unlike other systems, Asset Panda is highly configurable and is recognized as the most flexible and customizable system in the industry for tracking and managing assets. Asset Panda was designed with the philosophy that our clients should be able to track their assets exactly how they want. That’s why the tool is completely customizable to meet your specific needs.

Give Asset Panda a try with a free 14-day trial at We are not your ordinary free asset management software. In fact, Asset Panda is pretty extraordinary. Users like The DoLab, who realized the value of Asset Panda for the Lightning in a Bottle music festival, would definitely agree!

Audra London

Audra London, founder of Conceptual Communications, LLC, has over 10 years of writing, public relations and marketing experience and serves as an expert on press releases, media relations, feature writing, web content and marketing copy.

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