How Asset Tracking System Software Saves You Invaluable Time


Asset tracking system software will inevitably bring new efficiencies to your work environment. You may not even realize how much time you spent hunting down the location and status of your assets until you employ asset tracking system software at your office.

Pre-Defined Forms

Pre-defined forms are one of the countless benefits that asset tracking system software can bring. Pre-defined forms are custom work forms for fixed assets being returned. The form automatically generates a list of items for the user to check whenever an asset is being returned. Creating this predefined content is helpful for future use, as it saves you the hassle of manually keying in content – especially if you’re using the same elements repeatedly in your forms. Some predefined elements are available by default, while other elements may be customized according to your specifications. Of course, you can always delete predefined content as needed.

If you’re questioning how much time it saves you to have these fields automatically appear, consider having to create a new form every time you update or create a new record. Automating that function eliminates the hassle and, depending upon the nature and scope of your business, saves you hundreds of administrative hours a month or even a week.

Common elements found in pre-defined forms include such fields as city and state, address, name, date, purchase order number, customer ID number, order date, recipient name, and order number. Predefined forms may be added to such business processes as purchase orders, invoices, asset records, balance sheets, and more. An alternative to this pre-populated content is a drop-down menu, which gives users a lineup of the most commonly selected options and allows them to choose appropriately.

Streamline Your Business Practices

Along with the convenience of predefined forms, asset tracking system software compiles all of your fixed asset data in one location. In the past, you and your employees likely spent significant amounts of time trying to hunt down lost assets and their associated paperwork. Asset tracking system software digitizes all of that information and gives you any time access to it. Software that syncs with the cloud also provides users with the peace of mind that comes from knowing their data is accurate and in real-time. Guesswork becomes a thing of the past.

Depreciation of fixed assets also must be tracked for accounting and compliance purposes. Asset tracking system software manages these calculations for the user and again eliminates guesswork and costly mistakes.

Equipment tracking and maintenance becomes much easier with the software, as well. Keeping up with routine maintenance and updates for your fixed assets and equipment is difficult to do with a manual tracking system. The failure to properly maintain and update equipment leads to equipment breakdown, expensive repairs, replacements, and potential security risks. Automation enables you to set up custom notifications and alerts so you never miss those service dates again. You can also create work orders with the software and use it as an enterprise service desk to cut down on your support call volume.

No matter the nature of your business, the asset tracking system software that works best for your organization will be the one that not only adapts to your needs but is also easy to use. Asset Panda’s mobile platform, which syncs with the cloud and includes a mobile barcode scanner, offers a robust selection of customizable features and requires no special training to master.


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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