Maintenance Tracking Software is a Must-Have for Facilities Management

Maintenance tracking software helps organizations manage the servicing and general upkeep of their equipment and assets. One industry in which this kind of software is perhaps most useful, however, is facilities management. A company responsible for multiple facilities across a broad geographic area needs a means to keep up with all of its equipment and assets and their respective data, including their maintenance schedules, warranties and other information.

Imagine trying to keep up with all of those moving parts using an Excel spreadsheet or, perhaps even worse, pen and paper. The opportunity for error is great. Employees are busy, and it’s difficult to keep up with all of the details. Typos, duplication of effort, or gaps in recordkeeping occur. Those mistakes, in turn, can cause great frustration, wasted time and money. Employees have to spend hours in search of lost assets. Missed maintenance can cause the premature breakdown of equipment, driving up your costs. The values of each of your fixed assets must be reported for accounting and compliance purposes. If you can’t rely on accurate data, you resort to guesswork, and that can leave you paying too much. It’s important to note that you don’t just need access to comprehensive data about your equipment and assets; you also need it in real time. If it’s old data, it’s probably not accurate. Many of your assets are on the move, so you need a means to access your information anytime of day with the assurance that it’s accurate.

Your facilities managers, like many of your assets, are always on the move. That’s why any maintenance tracking platform you consider should be available on your mobile device. Ideally, you should find a solution that enables every stakeholder in your organization to communicate about your assets using the mobile devices they already carry. Additionally, because various stakeholders serve different functions and may require different levels of access, you should be able to establish custom parameters based on users and their respective locations.

Asset Panda presents the world’s most powerful, yet simple to use maintenance tracking solution. Powered by free iOS and Android apps that sync with the cloud, Asset Panda gives you real-time access to the entire lifecycle of everyone of your assets. Within seconds, you can pinpoint an item’s exact location, condition and maintenance history, along with its warranty, insurance policy, lease/purchase information, check-in/check-out status and depreciation. Additionally, Asset Panda allows you to analyze the movement of your assets across your entire organization, helping ensure that your assets are where they’re most needed and that you’re making informed decisions about your equipment needs.

You won’t need any additional hardware to use Asset Panda. The app even includes a mobile barcode scanner for easy asset uploading. Organize your data any way you want; the dashboard, columns, fields, actions (like notifications, alerts and reports) and security settings are all completely customizable. It's flexible platform adapts to the way you work today, tomorrow and in the future. In contrast to other maintenance tracking software products on the market, you won’t need any special training to quickly get up to speed with Asset Panda. It’s been designed with an incredibly user-friendly and intuitive interface. Exporting and importing data into the tool is quick and simple, and Asset Panda easily integrates with legacy systems. You’re also entitled to an unlimited number of users, so you can close the communication loop among all of your stakeholders at no extra charge.

Everything you need to get the most from your equipment and tools, reduce theft and loss, eliminate errors and guesswork, and keep productivity and revenues high is within your reach. Try Asset Panda free for 14 days. You’ll quickly know why clients throughout the world trust us to help them manage millions of dollars’ worth of their most valuable assets. To learn more, visit


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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