Proper Hardware Tracking Cuts Unnecessary Waste

What is hardware tracking? In a nutshell, it’s the process of monitoring and managing the physical components of your IT equipment. When you think about the lifecycle of each of those items, you’ve got a lot to track – from an item’s initial acquisition to its periodic maintenance, movement throughout your organization and, ultimately, phase-out from your inventory, at which point it’s disposed. Proper hardware tracking is vital for a number of reasons. First, your IT assets are likely to be among your most significant investments. You want to maximize their lifespan, right? If you don’t keep up with their maintenance, a minor repair could turn into a major overhaul or premature replacement. Additionally, as these items change hands throughout your company and are taken offsite for business purposes, the opportunity for theft and loss is significant. Without proper tracking procedures, you could be paying insurance on an item that’s long been missing from your inventory, unbeknownst to you. Those “ghost assets” represent perhaps the most egregious waste. In the worst-case scenario, companies could continue to pay insurance on ghost assets for months or even years.

If you can get a handle on your hardware tracking efforts, and make the most of your IT assets, that frees up resources to invest elsewhere, whether it’s IT innovation or something else. And when your hardware and other fixed assets are managed within an easy-to-understand, flexible system, that eliminates guesswork, frustration and wasted time, while increasing accountability throughout your entire organization. Hardware tracking simply makes good business sense.

It’s hard to believe, but there are still some companies out there who rely on manual processes to manage their assets. Thankfully, with mobile technology and the cloud, there’s much simpler way to tackle this task. Asset Panda has introduced the simplest, yet most powerful hardware tracking platform in the world. It’s accessible through free mobile iOS and Android apps that sync with the cloud and include a mobile barcode scanner, so the complete lifecycle of your assets lives in the palm of your hand. There’s no need for any additional hardware or software – only your smartphone or tablet. Or use the web app, if you prefer.

Simply upload an asset, then add supporting documents, voice notes, photos or videos, if you’d like. Asset Panda serves up critical data like an asset’s exact location, the identity of the person who has it, the item’s condition, maintenance history, insurance policy, lease/purchase information, check-in/check-out status, appreciation/depreciation figures, and more. Features are completely customizable, giving you the say-so over how your information is displayed and organized. The dashboard, columns, fields, security settings, notifications, alerts and reports are all up to you. Asset Panda is incredibly intuitive; in fact, it’s so simple, anyone can master it without special training. And because you’re entitled to an unlimited number of users at no additional charge, you can bring all of your stakeholders into the communication loop, which maximizes your chances for success.

If you’re ready to stop throwing time and money away, Asset Panda is ready to partner with you. Give us a try free for 14 days, and find out why clients throughout the world trust us to help them manage millions of dollars’ worth of hardware and other vital assets. To get started, visit


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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