How to Save Time and Money with University Inventory Management

As a university, you’ve got to carefully watch where every single cent goes. There are several ways you can save time and money with university inventory management. Sometimes educational executives will cut program funding in an effort to save money. This can take support away from already under-funded programs and students who’ve spent a lot of hours trying to get where they want.

Running a large-scale educational facility takes a lot of time, money, and equipment. Each building has baseline requirements just to remain operating. You may also want to equip your facilities with more than just the basics so your students have a more supportive learning environment.

Successfully implementing a university inventory management system can help you make the most of your budget without sacrificing any of your school’s programs.

Track Assets Per Classroom

Unlike in many primary education environments, university professors don’t teach all of their classes from the same room. That means most assets, unless brought in by the teachers themselves, will stay in each classroom.

There are certain items that won’t leave the classroom. Most computers are bolted in, and things like desks, chairs, whiteboards, and other furniture aren’t going to leave the room. However, they might need regular checkups to make sure they remain in working condition.

Because so many people pass through this room on a given day, there’s no way you can guarantee all your assets will stay safe unless you have a system to manage them. Using a cloud-based asset tracking system will help you make sure your educational tools don’t go missing. And if they do, you’ll have a better idea of where they went.

Reduce Administrative Staff Necessary to Track Your Assets

Depending on the size of your university, it may not be completely possible to avoid hiring staff just to track your assets. After all, there are dozens of assets to track per room. Neglecting to track your educational supplies will result in lost money. There’s simply no way you can manage all of your items manually.

However, that doesn’t mean you should have to rely on dozens of administrative assistants to manage your assets, tools, and equipment. Implementing the right inventory management software can help you make do with a few assistants across your entire organization.

Save Time and Money with University Inventory Management

Reducing labor costs is one of the best ways to save time and money with university inventory management. You’ll also reduce the amount of time your educators spend in trying to figure out how to make technology work or in locating the tools they need to conduct their lessons for the day.

You’ll want to rely on a cloud-based system that staff and faculty alike can access. Creating a system that everyone in your organization can access will make asset tracking throughout the year feasible.

The most beneficial outcome of tracking your inventory will be seeing how each department uses the assets available to them. Managing this information throughout the year means you can identify trends. You’ll also see exactly which assets are supporting your educational goals, and which ones are weighing you down.

Ridding your organization of unnecessary assets will help you make sure you’re not wasting your money on things you don’t need. You’ll also save staff and professors alike the time of moving these assets around. Removing these items will also free up storage space for more tools and equipment your educational staff actually does need to support your students.

Asset Panda provides a cloud-based system that’s easy to learn and implement in the ways that work best for your school. Find out how it can help you accomplish your organization’s educational goals by taking a free guided tour.


Bree Brouwer

Bree has held plenty of media- and marketing-related jobs over the years now, like working as a PR and marketing assistant to a Hollywood screenwriting coach, and writing content for three different digital marketing agencies.

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