Assets play a very valuable role in the everyday operations of your business. The chances that your company invests quite a bit of money into its assets and they want to get the most out of their investments. But does your company know how to track assets effectively? Are they using the most current methods that will save time and money? Maybe it’s time to re-evaluate the processes and techniques that are currently in place and take a new approach when it comes to how you track assets.
How Current is Your Method?
There are so many options available to businesses of all sizes who are looking for a reliable way to track assets. From online versions to mobile platforms that sync with the cloud and include free mobile apps and built-in barcode scanners, there is something that works for everyone. One method that needs to be put aside is the use of excel spreadsheets.
While once a valid option, spreadsheets do not have the variety of useful features that today’s methods used to track assets most effectively. Spreadsheets require an employee(s) to manually enter a limited amount of data which can lead to costly mistakes is data is entered incorrectly. And it takes a lot of time to enter in line after line of data. Taking advantage of built-in barcode scanners that are part of modern asset tracking software enables users to capture a plethora of data with one click. You can save this data instantly and it is accessible to all allocated users, anytime and from anywhere. You can even include photos, video, notes, alerts, user guides, contracts and so much more to your report. Try doing that with a spreadsheet.
By eliminating the use of spreadsheets to track assets, there is no more waiting for a co-worker to log out of a spreadsheet and crossing your fingers that the data is current and correct.
Do You Know What Assets You Have and Their Condition?
This is a pretty valid question, and surprisingly, many companies are not able to answer it. In a perfect world, a company would know the status, whereabouts, and condition of all of their assets. But in today’s fast-paced work environment, that’s not always the case. Many times assets are moved about or damaged and that data is never recorded. The result is that employees are looking for lost or misplaced assets instead of doing their assigned job. Companies are spending money to replace misplaced items when they have been there all along – just in the wrong place. The help desk is overwhelmed with tickets for equipment that missed scheduled repair or upgrade dates.
By not knowing what assets your company has, where they are at all times and their condition, employees and managers are in the dark when it comes time to purchase more of a given product or unload others – and many times those decisions can have an impact on the whole company for things like budgets, hiring decisions, raises, etc.
Getting on the Path to Mobility
With today’s mobile technology solutions, companies are finding that when it comes to how they track assets, embracing mobility is the way to go. As companies grow, so do their assets. For companies that have assets moving across the city or the globe, they need a way to keep track of what assets they have, where their assets are located, and what kind of condition their assets are in.
Today’s asset tracking software platforms are more commonly hosted in the cloud and can be operated via mobile apps that are downloaded to employees own smartphones/tablets. This mobile access enables businesses to manage their assets remotely from wherever they may be located. Tasks such as finding items, viewing an asset’s check in/check out status, or locating maintenance records for the entire lifecycle of an asset can be completed in one central location and viewed anytime from anywhere.
Asset Panda is the most flexible and customizable system in the industry for tracking and managing assets. It is highly configurable, so it can become whatever you need it to be, and adjust as your needs change. Asset Panda works the way you do, on devices you’re already using, both online and through our free Mobile App. Users can easily access the information they need, when they need it, from wherever they happen to be working.
No matter the size of your company, Asset Panda is the partner you’ve been looking for to help track assets of any kind. Check out how China-based user Goodyear uses Asset Panda across different departments of the entire organization.
Want to see how Asset Panda can help your company track assets? Sign up for a free guided tour today!
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