Your hotel is at the end of the busiest time of the year. Your guests are nearing the end of their visit to friends and family across the world, and you have to make sure everything is still functioning after such a busy time.
Right after peak usage time, you’ll need to check up on your hotel assets. Everything from your breakfast facilities to individual bed sheets needs to be surveyed for potential damage and issues.
When you do all of these check-ups at once, the process can feel overwhelming and sometimes impossible. It’s easy to put it off until something breaks, but by then you’ll end up spending more in time and money than you ever could have budgeted for.
However, with a hotel preventative maintenance plan, you can avoid paying out the nose to recover from assets breaking at inopportune times. You won’t have to cross your fingers in hopes that nothing important will break when the rush of guests is at its peak. Engaging in preventative maintenance measures helps protect a variety of hotel assets, reduce emergency requests for assistance, and help your staff keep up with work orders. Most importantly, your guests can enjoy their visit worry free.
While creating a hotel preventative maintenance plan can seem overwhelming, it doesn’t have to be. We’ve broken it down into steps to help you find the best plan for your business.
Take Stock of All Your Assets
In order to plan effectively, you need to know what assets you have on hand. Some assets don’t require maintenance, or aren’t worth the cost of repairing if they break after their expected life span has passed. Others can ruin your place of business if they stop working without warning.
Set aside a day (or more if needed) to go through all of your assets. Make sure you check all areas of your business for assets that might have been misplaced or set aside. This would be a good time to take general inventory of your hotel’s supplies and other equipment as well as general assets. Take note of everything you have on hand. Even if you don’t think you’ll use it now, it could come in handy later.
Audit Your Company’s Current Performance
Auditing can be a hassle, but it can also give you a lot of information about various parts of your business. Pay attention to which assets see a lot of use, and which ones tend to be used only every once in a while. This can help you identify potential weak spots in the way your business operates, and save money by only purchasing the assets you need.
The most helpful audit will be one that takes place over a long period of time. Consider performing several audits and compare performance over a period of time in order to get the most accurate information. Performing an audit during peak season will give you different results than if you performed one during some of the slower months. Make sure you get information from both seasons, so you can evaluate your company’s asset use over time.
Find a Platform to Help You Store All of Your Asset Information in One Place
All of the information in the world won’t help you if you aren’t able to keep track of it over time. Asset Panda was designed to help you store asset data and more. Our cloud based platform makes it easy for all of your employees to access and update asset records. If your housekeeping staff notices something wrong with a TV or microwave in one of the rooms, they can use their phone to pull up the asset entry and change its current condition.
Once you have all of your asset information, you can easily use Asset Panda to compile it. With all of your data in one place, you can identify times when your assets are prone to failure, and times when it won’t be disruptive to send them in for maintenance. You can work around those times to create a useful hotel preventative maintenance plan to help keep your guests happy and coming back for more.
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