NON-PROFIT ASSET & INVENTORY MANAGEMENT

Make more time to do good

Keep track of all your assets and donations with our centralized non-profit inventory management solution.

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Manage everything in one convenient place

Track all your assets, donations, and volunteers in one unified system

Create a single source of truth for everything you rely on in our non-profit asset management software. Manage the equipment your team relies on, keep track of donations, and maintain an up-to-date list of volunteers for easy scheduling. From vehicle fleets to IT devices, customize your non-profit inventory management program to match your unique assets and workflows for fast time to value.

Lengthen the lifespan of your assets

Streamline preventive maintenance and optimize asset utilization

Gain real-time visibility into the status and condition of your assets with our non-profit inventory management software. Track the full history of your items with robust asset records so you can easily access repair history, key maintenance dates, and warranty information. 

By providing full transparency into the lifecycle of your assets, our non-profit asset management platform helps you stay ahead of maintenance needs, optimize asset utilization, and better plan for future purchases.

Maintain reliable records for funding and taxes

Track funds allocation and asset depreciation for enhanced compliance

Standardize your recordkeeping to enhance funding and tax compliance. Track the full lifecycle history of your assets and calculate depreciation to ensure their current value is on file. Plus, easily report on previous contributions or grants to keep your stakeholders informed and help secure future funding.

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Unlimited Users

Get all your employees and volunteers on the same page and set custom user permissions.

Straight-line Depreciation

Track the depreciation of your fixed assets for enhanced budgeting and tax benefits.

Customizable Workflows

Configure your non-profit asset management program to match your existing workflows.

Useful features for non-profit management

Asset Tracking

Configuration

Mobile app

Ease of use

Security

Asset assignment
Assign assets to users, job sites, and vehicles to enforce accountability.
Built-in barcode technology
Quickly design and print your own custom barcodes and QR codes to simplify asset lookups across your organization.
Funding source tracking
Uphold compliance with grant requirements for use and disposal to ensure future funding.
Straight line depreciation
Save money by writing off the gradual dropoff in the value of your assets over time.
Full lifecycle history
Get better reporting, visibility, and forecasting with a full history of your equipment.
Compliance tracking
Use record histories to reinforce established guidelines to keep you in compliance for warranty, insurance, and government requirements.
Maintenance tracking
Extend the life of your equipment and keep it under warranty with scheduled maintenance notifications.
Ticketing/work orders
Speed up repairs and keep everyone in the loop with tickets submitted directly from desktop and mobile devices.
Contract management
Get notified when equipment and technology contracts are set to expire for smooth renewals or renegotiations.
Signature capture
Enforce accountability throughout your organization by digitally capturing signatures at any point in your workflow.
Service contract tracking
Be prepared when service contracts approach their end dates and track satisfaction with service vendors.
Record-level attachments
Attach photos, manuals and warranty information to each equipment record for faster troubleshooting and easier identification.
Custom fields
Capture unique custom data like purchase details and insurance information in fields you define for each item type.
Action-based forms
Gather the data you need at the push of a button with custom check-out forms and maintenance checklists.
Robust reports
Get detailed asset history reports available in CSV, XLS, and PDF formats and sent automatically when you need them.
Calculation fields
Build custom calculations on dates and numeric fields to get the data you need instantly.
Asset listing view
Get an overview of your assets with the details you choose and easily apply filters or grouping.
Configurable audits
Get full data accuracy with audits that can be scheduled, assigned, and completed with ease.
Field requirements
Ensure data integrity by setting required fields, enforcing ranges, and limiting list selections.
Notifications
Give users a heads up via email or push notification when maintenance is due, actions are performed, or fields meet your defined criteria.
iOS and Android Compatible
Access and update your asset information from your iOS or Android mobile devices.
Full integration with web app
Use a robust web app with full administrative features or access and update your data on the go.
Built-in barcode scanning
Use the devices you already own to rapidly scan barcodes and view or update asset information on the fly.
GPS pindrop
Record the GPS coordinates from your mobile device each time an asset is scanned via the mobile app.
Mobile actions
Run the workflow actions you've defined directly from your mobile devices.
Reporting access
Stay in the loop with downloadable reports accessible directly in the mobile app.
Quick asset addition
Take a photo and fill in details on your smartphone to rapidly add assets into your account wherever you are.
Audit setup and execution
Create and complete audits wherever your assets are from the devices you already carry.
User specific views
Deliver an uncluttered view of only the actions, groups, and fields that are relevant to a user's role.
Sortable columns
Quickly sort through long lists of assets to find what you need fast.
Built-in search
Enter text or scan a barcode to rapidly access asset records.
Mobile and web apps
Get access to the system wherever you are from the device you're already using.
Data import
Easily import existing data on your assets, locations, categories, and more to reduce onboarding time.
Easy record replication
Reduce manual effort by instantly copying records with the details you choose when you acquire new assets.
Unlimited users
Bring everyone in your company into a single system without spending a fortune.
Bulk asset reallocation
Save time by updating multiple fields across a group of assets all at once.
SOC 2 certified
Asset Panda is SOC 2 Type II certified, giving you an added layer of data security.
Amazon AWS hosting
Cloud-based EC2 hosting with S3 storage, backed by Amazon's global network security procedures.
TLS 1.2 Encryption
Protection for data exchanges at the highest available level of TLS encryption.
Robust roles and permissions
Limit user access to tools, groups, reports, and more based on their job responsibilities.

Unity Hospice Now Saves Hundreds of Hours Every Month

“When I recommend the software, I tell people that Asset Panda is truly the Swiss Army knife of asset tracking because there are so many ways to customize it to make sure it does exactly what you need it to do.”

Avi Kolko

Director of Operations

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British Red Cross improves asset visibility and reduces costs

“Minimal stock holding schedules have reduced our spend on unnecessary assets, and we're benefiting from improved courier and delivery costs.”

Sandra Howitt

Senior Logs Manager

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Friendship House Association finds reporting to be a breeze

“Although it’s been just four weeks, the software has changed the way we work, and it has helped our bottom line. We’re seeing increased productivity, decreased errors, and easier and greater access to the information we need for reporting purposes.”

Victoria Blacksmith

Executive Director

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Safe Nest uses barcode scanning to get items to those in need

“Having this data available around-the-clock in real time has allowed us to plan corporate volunteering events and make more strategic donation requests for items that are actually needed and will benefit our recipients.”

Allison Lewis

Special Project Manager

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Related non-profit resources

See how Asset Panda can work for you

Schedule a free demo to see how our non-profit asset tracking can transform your organization.

Contact our Sales Team at (888) 928-6112

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