Boost Your Bottom Line With These IT Asset Management Best Practices

Your IT assets are likely to be a significant and growing portion of your expenditures, and that’s why following IT asset management best practices is vital for your organization. Nobody purchases an IT asset and doesn’t plan to maximize their investment. Mobile devices, laptops, desktops, monitors, A/V and other tech equipment is a large outlay of money, and companies want to keep them in good working order. Unfortunately, without a good IT asset management system, the daily demands of running a business take over. Your IT assets are always on the move, changing hands, leaving and returning to your building. The opportunity for theft and loss is great – not just of the physical assets themselves, but also your sensitive information, putting you and potentially your customers at risk for identity fraud.

If you’re relying on manual Excel spreadsheets to track the movement of your IT assets, inevitably, a mistake will happen. Whether it’s a missed keystroke, an oversight or something else, a human error is likely to throw off your records. When it comes to time to locate an asset or pull up its maintenance history, without ongoing and accurate recordkeeping, your employees have a frustrating task in front of them, much like finding a needle in a haystack. If you’re not keeping up with periodic maintenance and updates, your IT equipment will break down before its time, reducing your productivity and increasing your expenses. Additionally, you’ll need to be able to track and report accurately your assets come tax time; miscalculations or omissions can result in fines and other penalties.

IT asset management best practices start with a system that’s both powerful and easy to use. If meets neither of those criteria, it won’t serve your needs. You want to find a solution that's intuitive, so anyone can understand it. When your employees don’t face a steep learning curve to understand your asset management system, you’re going to get more buy-in. And the most successful systems are the ones that attract maximum participation from all stakeholders. Open communication is critical for the success of your asset management efforts. Your success also depends on the ability to organize your data in the manner that makes sense for your organization. A one-size-fits-all tool likely will leave your employees confused and frustrated. You shouldn't have to be tied to the office, either, to review your asset management data.

Following extensive research, development, and testing, Asset Panda introduced the world’s most powerful, yet easy to use asset management platform that incorporates all of these best practices. It’s based on free mobile iOS and Android apps that sync with the cloud and eliminate the need for any additional hardware, software or software licenses. You won’t even need a handheld barcode scanner; the app includes a mobile scanner for easy asset upload. Once you’ve uploaded an asset, you can add supporting documents, voice notes, photos or videos. The manner in which you display and organize your data is completely up to you. At Asset Panda, we believe you should be able to track your assets any way you want. From the custom dashboard to custom fields, columns, notifications, alerts and reports, security settings and more, Asset Panda adapts to how you work – and it’s flexible enough to adapt new technologies in the future as they become prevalent.

From the palm of your hand, Asset Panda allows you to pull up an item’s exact location, including GPS coordinates, check-in/check-out status, complete maintenance history, insurance policy information, lease/purchase information and appreciation/depreciation figures. Create work orders and even use Asset Panda as an enterprise service desk, if you wish, to reduce your support call volume. Because the app syncs with the cloud, your data is always served up in real time. You’re entitled to an unlimited number of users at no additional cost, and every Asset Panda client receives full access to our entire features offering. You won’t find a more powerful solution to your IT asset tracking needs. Quit the guesswork, wasted time and money. Start your Asset Panda free 14-day trial, and start making the most of your IT assets. For more information, go to

Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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