Free Fixed Asset Management Software: Read the Fine Print First

On the lookout for free fixed asset management software? There are a number of potentially hidden fees you want to watch for, any of which can drive up your costs.

First, how streamlined is the product you’re considering? Obviously, the more equipment you have to purchase, the higher your financial outlay. And all of those components could require periodic maintenance, expensive licenses and/or other expenses. If you have to rent or purchase additional hardware to use a free fixed asset management software product, you’re also facing the potential for loss or theft. It really comes down to this: If you want your employees to get on board with fixed asset management, you need a solution that’s as streamlined as possible. Ideally, you want maximum buy-in from every stakeholder involved in the lifecycle of your fixed assets. When everyone’s part of the conversation, accountability and accuracy increase throughout your organization. A system that’s simple to use and doesn’t require employees to hunt down hardware like a handheld barcode scanner eliminates the intimidation factor and frustration while encouraging maximum participation.

Another factor you’ll want to examine is whether the free fixed asset management software you’re considering places a cap on your number of users. Some products will institute a per-user fee if you exceed a particular number. For the reasons listed above, you want a solution that removes barriers to employee participation. Your asset management efforts will only be successful if you bring every stakeholder into the loop.

We’ve touched on ease of use being a critical selling point for any software. Some products are very technical and difficult to understand, making extensive training necessary before your employees feel comfortable using it. That’s expensive in terms of the time you have to spend to get everyone on board and acclimated with your new procedures. In fact, time is one of your most precious commodities, so any software you choose should help you cut down on the amount of time you’re spending on asset management – automating some processes and making data acquisition fast and simple.

Asset Panda, the most powerful free fixed asset management software in the world, was designed with all of these factors in mind. Our free mobile iOS and Android apps sync with the cloud, providing 24-hour access to real-time data, and require no additional hardware to use. The app includes a mobile barcode scanner, so you won’t need a separate handheld device; nor will you need to purchase expensive software licenses. You’re entitled to an unlimited number of users at no additional charge. Asset Panda is incredibly simple and intuitive to use and requires no special training to understand, although our world-class customer support is at your fingertips when you need them. This completely customizable tool allows you to track your assets any way you want. You decide how your data is displayed and organized – in the dashboard, fields and columns. Establish custom security settings and set up your own notifications and alerts. Create reports to provide analysis. Create work orders and even use the tool as an enterprise service desk, if you wish.

All you need is the smartphone or tablet you already carry. At your fingertips, access any asset’s complete maintenance history, its real-time depreciation, check-in/check-out status, exact whereabouts and the identity of who has it, plus insurance policy and lease/purchase information. It’s quick and easy to import and export data in and out of Asset Panda and integrate with legacy systems. You’ll save money and time while you make more informed financial decisions about your vital fixed assets.

Give Asset Panda a try free for 14 days. For more information or to get started, go to


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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