Inventory and Asset Tracking: Keep it Simple (But Powerful)

Inventory and asset tracking are a complex, yet vital function of any organization, whether large or small. Inventory management most often refers to receiving and shipping. It’s an efficiency that empowers companies to make more informed decisions about how much product to keep in their warehouses, and avoid costly understocking or overstocking situations. Asset tracking, meanwhile, allows companies to monitor the movement of their fixed assets, as well as their respective values, maintenance histories, and other pertinent details.

Inventory and asset tracking have traditionally been managed through manual processes – most often, an Excel spreadsheet. The problem is, inventory and assets are constantly changing. Items are moving in and out of your facilities, their respective values are increasing or decreasing, some are being serviced or transferred to other locations. Using a manual spreadsheet to track that fluid data is an exercise in futility. By the time you record the data, it’s probably already obsolete. The likelihood of human error also is significant. Employees are busier than ever, so oversight, typos, and other mistakes are both common and understandable.

Technology, thankfully, has ushered inefficiencies to what were antiquated processes. Inventory and asset tracking software products have become plentiful. And while they may appear similar at first glance, you’ll find quite a few differences among them that could determine how successful your inventory and asset tracking efforts are.

Anytime you introduce new technology into your organization, change management is required. Employers want to make the transition as painless and easy as possible. If a new system requires extensive training to master, it’s going to be a hard sell to employees. The intimidation factor is high for the technologically challenged. And if a new system has a steep learning curve, employees who already are multitasking may be slow to warm to it. All of this said, then, the best inventory and asset tracking solution are a simple, yet powerful one. Intuitive, user-friendly processes encourage maximum participation and the more stakeholders you can bring into your communication loop, the better your results.

When Asset Panda developed its mobile, cloud-based inventory and asset tracking platform, ease of use was chief among its priorities. Years of research, development, and testing resulted in a completely customizable, flexible and intuitive platform that serves up data in real time, anytime and requires no extensive training to master. All that’s needed to use Asset Panda are the mobile devices you already carry: your smartphone or tablet, or use the web app if you prefer. No additional hardware or software is required, and the apps include a mobile barcode scanner. The complete lifecycle of your inventory and assets lives in the palm of your hand. You’re able to analyze data, track values, anticipate conditions that affect your inventory, create reports and cut waste from your bottom line. Monitor check-in/check-out status, an item’s location, who has it and its condition. Review maintenance history, check appreciation/depreciation, create work orders and customized reports.

The entire user interface has been built with simplicity in mind. It’s easy to navigate the custom dashboard, modify columns and fields to meet your needs, create notifications and alerts, and set up custom security settings. Importing and exporting data into and out of Asset Panda is quick and easy. Best of all, Asset Panda is flexible enough to incorporate new technologies as they become available in the future. You’re also entitled to an unlimited number of users at no additional charge, which allows you to bring all of your stakeholders into the loop and increase both accuracy and accountability throughout your entire organization.

Eliminate guesswork while you save your employees and your company time, money and frustration. Try Asset Panda free for 14 days, and find out why clients large and small trust us to help them manage their inventory and assets. To get started, go to


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

See Asset Panda in action

Our FREE demo will show how we can transform your asset management system