IT Tracking Software Protects Your Biggest Investment

If you’re questioning whether you need to invest in IT tracking software, consider a day in the life of one of your IT assets. Let’s take a company-issued laptop computer, for example. That computer is loaned out to one of your employees, who takes it to her various meetings within the building, as well as offsite events. Sometimes she brings the laptop home to catch up on work in the evenings. Occasionally, she brings it on business trips, carrying it with her on planes, in cabs and to various hotels around the country or abroad. It’s not difficult to understand the myriad opportunities that laptop faces for theft or loss. If that laptop has sensitive information stored on it, and it’s not locked down adequately, you’re at even higher risk. Now, let’s say that you track all of your IT assets, their barcodes, whereabouts and other criteria with an Excel spreadsheet managed by a few of your employees. Those records haven’t been kept up to date because, well, life gets in the way. Work is busy enough without having to maintain up-to-the-minute information on every one of your IT assets.

Unfortunately, your employee’s laptop is stolen during an offsite event. Although she reports the loss to her employers, for some reason, that update is never made in the company’s records. Subsequently, the company continues to pay insurance on that stolen laptop, a “ghost asset,” for several months until an employee finally catches the error.

Or consider this scenario: an IT asset is at the end of its lifecycle, and it’s phased out of the company’s inventory. Unfortunately, the employee charged with recordkeeping was never informed. Again, it’s a ghost asset scenario that can result in a significant waste of money.

With IT tracking software, you can take a high-level view of all of your IT assets across the organization. You’re able to identify available assets and channel resources where they’re most needed. Maintenance schedules are far easier to track and honor, so you maximize the lifespan of your IT assets. The depreciation figures that your accounting and compliance teams need are quick and easy to obtain, and you have the assurance that the values you supply are accurate and up-to-date. You’re also able to implement a risk management plan with confidence and make more informed financial decisions about your IT assets. No longer will you have assets sitting idle in one location while they’re needed in another. Everything you need to know is centralized in one location.

That’s the philosophy behind Asset Panda, the world’s most powerful IT tracking software. It’s powered by free mobile iOS and Android apps that sync with the cloud and effectively eliminate the need for additional hardware, including a separate barcode scanner; the app includes its own mobile barcode scanner. All you need is the smartphone or tablet you already carry. At your fingertips, you have access to robust data including an item’s exact whereabouts, its current value, insurance policy and warranty information, lease/purchase information, complete maintenance history, check-in/check-out status, the identity of the person who currently has it, and more. This customizable tool gives you the power to display and organize your data any way you want, from the dashboard, fields, and columns to the notifications, alerts, reports and security settings. Add as many users as you’d like; you’re entitled to an unlimited number at no additional charge, so you can loop all of your stakeholders into the conversation. Schedule work orders and even use Asset Panda as an enterprise service desk, if you wish, to cut down on your volume of support calls.

Best of all, Asset Panda couldn’t be easier to use. You won’t need any special training to master it. And we offer our platform at a cost our competitors can’t touch. Try us free for 14 days. For more details, go to


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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