What’s Your Company Procedure for Equipment Refreshment?

Do you have a formal process for IT equipment refreshment? The bigger the organization, the more formidable the challenge. Your IT assets are likely to represent among your biggest investments. Each one of those items requires periodic updates (software patches, malware scans, etc.), maintenance and other servicing. Unfortunately, it’s all too easy to overlook those dates in the wake of all of the other demands on your time. A number of things can happen when you don’t take care of your IT assets. Minor repairs mushroom into costly overhauls or even replacements years before those should have to occur. Your expenses become considerably higher than they need to be. And your IT staff becomes bogged down with support calls. If you haven’t planned for those costs in your budget, you’ve got to make cuts elsewhere.

Some companies don’t track IT asset maintenance schedules at all. They simply use their equipment until one day, it dies. In their minds, if it ain’t broke, don’t fix it. What they fail to recognize, however, is that as those assets begin to age, their processing time slows considerably. If it’s taking your employees twice as long to access the information they need to do their jobs effectively, that’s cutting into your productivity. Your bottom line is taking a hit. And, of course, if a machine breaks down and you have to wait for a replacement, productivity comes to a screeching halt, which can have a domino effect and delay other projects. Sometimes it simply makes better sense to replace an item versus maintaining an old, slow one. Think of it this way: Your competitors who keep up with routine maintenance are moving faster than you are. A plan for equipment refreshment, then, is absolutely imperative for your organization.

The average piece of IT equipment generally starts to slow down after about three years, and will need to be phased out of your inventory at around four years. A formal procedure for equipment refreshment enables you to plan for the coming year and even take advantage of bulk savings.

Asset Panda makes it incredibly easy to keep tabs on your due dates for equipment refreshment. In the palm of your hand, you have access to the complete lifecycle of every one of your vital IT assets with Asset Panda’s free iOS and Android apps. There’s no need for additional hardware or software; simply use the smartphones and tablets you and your employees already carry, and add as many users as you’d like at no extra cost. With Asset Panda, you can view the physical location and condition of each of your IT assets, as well as their complete maintenance histories and schedules. Create work orders, custom reports, track depreciation and remain in compliance. Close the communication loop among all of your stakeholders, curb loss and theft, and maximize the lifespan of your assets.

Asset Panda’s robust features are completely customizable, allowing clients to display and organize their data any way they want, and make changes at any time. Designed to be intuitive and user-friendly, this powerful mobile platform requires no special training to master, and it syncs with the cloud, giving you the assurance that your data is both accurate and timely.


Find out what Asset Panda can do for your organization with a free 14-day trial. For more details or to get started, go to assetpanda.com


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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