How Asset Management Software Integrations Can Simplify Workflows

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Integrating software with Asset Panda can make business workflows seamless, improve the overall asset management process, and help companies establish best practices around IT asset management, or ITAM, as well as software asset management, or SAM.

What is asset management integration?

An asset management integration is a software integration that connects other systems to an asset management platform. According to Gartner, software integration is “the process of enabling independently designed applications to work together.” Gartner describes such commonly required capabilities as:

  • Keeping separate copies of data in independently designed applications consistent
  • Orchestrating the integrated flow of multiple activities performed by disparate applications, and
  • Providing access to data and functionality from independently designed applications through what appears to be a single user interface or application service.

Software integration makes scalability possible; it brings multiple systems together into a unified system, therefore offering users enhanced capabilities. Companies may encounter the need for software integration in such circumstances as when they migrate from a legacy system to a new system or cloud-based data app or when they’re linking together multiple databases or applications, for example. The integration makes it possible to collect all of the company’s data from a single location.

Clearly, this bringing together of disparate systems increases functionality and eliminates silos, but it also helps modernize systems and processes. Additionally, software integrations provide these far-reaching benefits to the organizations that implement them:

Improved productivity

It stands to reason that when employees don’t have to toggle back and forth between disparate systems and tools, logging in and out as they go, they save time and eliminate hassle. Also, if they’re not having to continually log in and out of various systems, they don’t have to manage a multitude of passwords; nor do they have to bother the help desk with requests to retrieve or reset forgotten passwords.

Purpose-built solutions

In many cases, you may find that an all-in-one enterprise solution does a lot of what you need, but has some features that aren't quite up to par. A solid integration with a purpose-built tool can help you create the fully realized system you want rather than settling for less.

Cost savings

Maintaining multiple systems means a bigger financial outlay. If there’s an issue anywhere in the communication chain, you’ve got to exhaust the time and effort to locate and address it. Software integrations simply represent a more efficient way to work – both from financial and employee productivity standpoints.

Improved data flow/migration

Imagine, if you will, trying to complete a sales transaction in which the flow of data isn’t completed end to end in a single transaction. Instead, you enter the order using one tool and then process the actual invoice using a different tool. You’re not only spending an inordinate amount of time going back and forth between systems, you’re also potentially inviting mistakes and/or an information disconnect at some point in the sales transaction. From a longer-term perspective, if you’re attempting to analyze data captured over a period of time, that analysis becomes difficult when data is coming to you in multiple formats. Some data may overlap or duplicate. Any insights you attempt to glean from that data may be incorrect. Software integration joins together these previously separate processes into a single, end-to-end flow of information for improved efficiency and accuracy. Data analysis is not only more accurate, but far easier to conduct when users can access it from one place, and users don’t need to familiarize themselves with multiple systems anymore – just one.

Transparency

Removing traditional data silos in lieu of a unified system can provide better visibility and richer insights.

Better security

This is a biggie. Consider the risk involved when users are logging in and out of multiple systems; that leaves your network more vulnerable to cyber thieves and other hackers. A single login can reduce that risk considerably. However, sharing data between different systems can also put your organization at risk for a breach. Therefore, before selecting any software integration solution, you’ll want to ensure that it has the necessary protections in place so your data isn’t compromised.

GetApp.com explains three common ways users can integrate software applications:

Application programming interface (API): a set of common code languages that enables computer programs to access and share each other’s functionalities or data. API integration, according to GetApp.com, has become the standard means for connecting computer programs including apps, websites and databases.

Integration Platform-as-a-Service (iPaaS): Cloud-based integration service platforms that provide the environment for developing integration flows between both on-premise and Software-as-a-Service (SaaS) applications.

Enterprise bus service (EBS): Tools that serve as intermediaries of sorts, facilitating data exchange between two or more applications. EBS tools are typically used by large companies in service-oriented architecture (SOA) to link internal enterprise applications.

What software integrations are available with Asset Panda?

Asset Panda offers a rich selection of integrations to meet clients’ needs. From Microsoft System Center Configuration Manager (SCCM), OneLogin, Google Workspace (formerly G Suite) and Google Device Manager to Zendesk, Zapier, Microsoft Active Directory and Jamf Cloud, Asset Panda’s asset tracking and management platform gives companies ranging from small organizations to large international firms the ability to keep data up to date and unified across their respective networks. We also offer access to an API for building custom integrations.

Using Software Integrations to Improve Asset Management

Asset management benefits from system integration because it allows companies to pull data from multiple sources and link asset management to business objectives, effectively eliminating any gaps or disconnects.

To give you a clearer picture of how asset management integration might work, consider this example: With the Zapier integration, users are notified via email anytime someone updates an asset record or uploads a new file in an inventory database stored in another location. That kind of automated function removes the burden of having to maintain those updates manually.

Here’s another example: Asset Panda’s integration with Microsoft Azure Active Directory opens a one-way channel that enables administrators to automatically sync user information from Azure into the Asset Panda system. What’s the value in that? The integration helps to eliminate duplicate user/employee data entry, keeps your employees group up to date automatically, reduces the time required to check out equipment to new users, and helps grant access to Asset Panda quickly for new users.

There are some considerations you may wish to keep in mind related to cost variation and performance issues before selecting an asset management or other integration; GetApp explains them here.

Asset Panda outclasses the competition in these areas and more. Users from a multitude of industry sectors appreciate the ability to track and manage the complete lifecycle of their assets using only the smartphones they already carry. A built-in scanner eliminates the need for separate handheld scanners, and the app allows for an unlimited number of users. Asset Panda’s intuitive, streamlined interface makes getting up to speed easy; onboarding requires no special training. The app is highly configurable, giving you the ability to manage your assets any way you want.

Knowing the assets you have and how they're used can help you eliminate shadow IT, ensure that your employees are complying with software license criteria, reduce security risks and better manage your software vendors. To learn more about Asset Panda, sign up for a free demo with an asset tracking expert today!

By:

Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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