Asset Panda vs Cheqroom – Features, Differences, and Comparison Guide

Summary

This guide compares Asset Panda vs Cheqroom, two asset management platforms built for different operational needs. Cheqroom specializes in equipment checkout, reservations, and inventory management for media, AV, film, photography, and studio environments. Asset Panda is a configurable asset management platform designed to support a broad range of workflows—including inspections, audits, check-in/out, reservations, automation, reporting, and asset lifecycle tracking across IT, operations, facilities, education, construction, and field teams.

If you’re choosing between the two platforms, this guide outlines the critical differences in workflow flexibility, mobile capabilities, reporting, integrations, and scalability.

Cheqroom Overview

Cheqroom is a specialized equipment management platform best known for:

• Equipment reservations
• Equipment checkout and return workflows
• Visual equipment organization
• Media team workflows

It is optimized for:

• Universities
• AV departments
• Film programs
• Photo/video studios
• Broadcast and production teams

Strengths

• Excellent reservation workflows
• Intuitive check-in/check-out management
• Visual asset organization
• Simple setup

Limitations

• Narrow use case—primarily AV/media equipment
• Limited workflow configurability
• No inspections or audit workflows
• Limited reporting
• Not built for IT, operations, construction, or facilities

Cheqroom excels within its specialty but is not designed for broader asset management.

Asset Panda Overview

Asset Panda is a configurable, multi-workflow asset management platform designed to support IT, operations, facilities, education, construction, and other complex environments.

Key Capabilities:

• Custom fields, workflows, and forms
• Mobile scanning, offline mode, inspections, audits
• Check-in/check-out & reservations
• Automation rules and notifications
• Reporting dashboards and export automation
• Integrations with identity, ITSM, MDM, finance, and SFTP systems
• Multi-team governance
• AI-assisted configuration

Asset Panda enables broader and deeper asset lifecycle management compared to specialized checkout tools.

Deep-Dive Comparisons

Workflow Scope

Cheqroom excels at:

• Reservations
• Check-in/check-out
• Equipment visibility

Asset Panda supports:

• Reservations
• Check-in/check-out
• Inspections
• Audits
• Maintenance workflows
• Field updates
• Onboarding/offboarding
• Multi-team workflows

Mobile Capabilities

Cheqroom supports simple barcode/QR scanning for equipment movement.

Asset Panda enables:

• Scanning
• Offline mode
• Inspections
• Audits
• Photo/video attachments
• Multi-step field workflows

Automation

Cheqroom supports basic reminders.

Asset Panda automates:

• Lifecycle updates
• Notifications
• Status changes
• Routing logic
• Scheduled exports

Reporting & Analytics

Cheqroom provides basic equipment usage reports.

Asset Panda provides:

• Dashboards
• Grouped views
• Lifecycle insights
• Audit reports
• Export automation

Useful for IT, operations, finance, and leadership.

Integrations

Cheqroom integrates lightly within AV workflows.

Asset Panda integrates broadly across business systems.

Scalability & Team Fit

Cheqroom fits well for single-purpose teams like AV or media services.

Asset Panda fits organizations with diverse teams, asset types, and workflows.

Use Cases Comparison

Choose Cheqroom if:

• You are managing only AV/media equipment
• You need a polished reservation and checkout interface
• Your workflows are simple and equipment-focused

Choose Asset Panda if:

• You manage IT, tools, equipment, facilities, classrooms, or field assets
• You need inspections, audits, or maintenance workflows
• Multiple teams require access and governance
• You need automation and reporting
• You want a platform that scales beyond AV workflows

Pros & Cons of Each Solution

Cheqroom Pros

• Excellent reservations and equipment checkout
• Great for AV/media environments
• Easy onboarding

Cheqroom Cons

• Limited beyond AV workflows
• No deep reporting or automation
• Not built for multi-department operations

Asset Panda Pros

• Highly configurable
• Mobile-first with offline mode
• Automation
• Audits & inspections
• Multi-team scalability
• Broad reporting
• Supports any asset type

Asset Panda Cons

• More capability than small AV-only environments require

Final Recommendation

Choose Cheqroom if your only priority is equipment checkout and reservations for media or AV workflows.

Choose Asset Panda if you need:

• Configurable cross-team workflows
• Audits and inspections
• Mobile scanning with offline mode
• Lifecycle tracking
• Automation
• Broader operational reporting

Asset Panda is the better long-term solution for multi-team environments.

Ready to see how Asset Panda can streamline your equipment management?