Leased Equipment Tracking Software

Yes. Asset Panda can track custody of high-value leased assets by using a transfer or check-out form that updates the Assigned To field with the employee’s name. You can add a required Signature field to this form so the employee signs for the asset during the transfer—either on mobile or web. The signature, along with all changes to the asset record, is stored in the Activity Stream and Form Submission History, creating a secure and verifiable chain-of-custody record.

Yes. Asset Panda can track multiple sensors or components for a single leased item by storing them in their own collection and linking them back to the main asset using Pull-From-Collection fields. The leased item (such as a commercial copier) is stored as the primary record, and each component—like a scanner module or an extended warranty—is created as a separate linked record with its own warranty end date and maintenance fields. This allows every component to be tracked independently while remaining associated with its parent asset.

Asset Panda helps track insurance and service agreements for leased assets by centralizing all contract details and documents at the asset record level. You can add custom fields such as Policy Number, Coverage Dates, Renewal Date, or Service Vendor, and upload certificates or agreements as record-level attachments. A Scheduled Automation can then monitor renewal dates and send notifications to your team when an agreement is approaching expiration, ensuring nothing lapses unexpectedly.

Yes. You can create a report showing leased equipment that is nearing the end of its term or projected useful life by filtering on key date fields. For example, you can filter by the Lease End Date or a custom field that stores the asset’s projected replacement or end-of-life date. Saving this view allows you to quickly pull a list of all leased assets that are due for return or replacement within your target timeframe.