Lifecycle Management Software

You can track an asset’s full repair and maintenance history by creating a Repairs or Work Orders collection and linking each maintenance event back to the asset record. Each repair entry can include labor, parts, total cost, and notes, and all submissions are logged in the Activity Stream and Form Submission History. Saved Views and reports can then summarize total repair costs and frequency over time, allowing you to compare those expenses to the asset’s original cost or book value and determine when replacement is more cost-effective than continued repairs.

Asset Panda manages returned items by using custom Update Forms that change an asset’s Status field. You can create a “Return to Inventory” form that updates the Status to “Available,” and a separate “Disposal” form that updates the Status to “Disposed” or “Retired.” By controlling which forms are visible based on the asset’s current status, you ensure that disposed items cannot be accidentally re-issued while keeping active items in the general inventory pool.

Asset Panda maintains data integrity by preventing duplicate creation through Unique Fields and by preserving a complete audit log for every asset record. If duplicate records are discovered, administrators can correct the issue by updating the valid record using Data Import (Update) and manually removing any redundant entries. The Activity Stream on the remaining asset record provides an immutable, time-stamped history of all changes going forward, ensuring a clear and verifiable record of the asset’s lifecycle.

Yes. Asset Panda can support capital planning by centralizing the data needed to evaluate upcoming replacement costs. You can create custom fields to store each asset’s estimated replacement cost and expected end-of-life date, then build Saved Views and reports that filter assets scheduled for replacement within the next 1–5 years. Summarizing these fields gives your team the information needed to forecast capital requirements and plan future budgets.

Asset Panda ensures compliance during disposal by maintaining a complete, immutable history of every update made to an asset record. When a disposal form is submitted—typically updating the asset’s Status to “Disposed” or “Retired” and capturing fields such as disposal date and reason—the submission is logged in Form Submission History and the Activity Stream records who performed the update and when. This provides auditors and financial teams with a verifiable chain of custody and documented proof of proper end-of-life handling.