Master Your Tech by Keeping an IT Asset Inventory

No matter what job you find yourself in, it's likely you have to use a computer to get the job done. Whether you are in a tech position or just have to help with the office work, computers make it possible to get work done quickly.

But when your company uses a lot of technology, the risk to your assets can be high. The possibility of losing your investment is enough to make you think twice, especially when various technology can cost you hundreds, if not thousands, of dollars.

Keeping an IT asset inventory will help you manage your investment and can benefit your company in several ways. Not only will you know exactly what you have on hand, but you can also use that information to inform company decisions on purchasing, upgrading, and equipping personnel with the tools they need to get the job done.

In your inventory, you'll want to keep track of any software licenses, installation disks and files, computers, machinery and other hardware, and electronic accessories you need to use your technology. You'll also want to record any software subscriptions you use to get the job done.

As well as recording what you have on hand, you'll want to keep detailed records of each asset in your IT asset inventory.

Keeping these records will help you stay on top of your technology lifecycle. Because the tech world is evolving at a breakneck pace, it's easier for your tech assets to become obsolete than it is for equipment or other machinery. With the increasing speed of release for operating systems, your software might not work on a newer machine.

In order to make the most informed decisions when it comes to purchasing new assets, make sure you record the following information with each IT asset you put into your inventory.

Software licenses

  • When you purchased the license
  • What operating systems will work with the software
  • How many machines the license can be redeemed on
  • If/when the license expires
  • Details on what the software is used for

Installation disks and files

  • What software is available
  • Where it is located
  • How many times it can be used


  • Model and manufacturer
  • Available operating system
  • Where each machine is operated
  • Details about the type of machine (is it a laptop, desktop, tablet, etc.)
  • Who can access it on a daily basis
  • What sorts of tasks the computer is used to accomplish
  • How much it cost to purchase
  • Expected lifespan
  • Previous maintenance and repair efforts

Machinery and other hardware

  • What computers the hardware is compatible with
  • Where it is located
  • What it is used for
  • How much it cost to purchase
  • Expected lifespan

Electronics and other accessories

  • What machines each accessory is compatible with
  • Where it is located
  • Why they are necessarily
  • Who has access to it on a daily basis

This might seem like a long list, but by using a software to keep track of your IT assets, you won't have to spend much time tracking all of this information. Asset Panda was designed to help you with all of your IT asset tracking needs. With an easy to use interface, compatible with most mobile phones, you won't have to worry about training your staff on how to use our software.

Want to see how easy it is to learn to use Asset Panda? Sign up for a free tour today!

Bree Brouwer

Bree has held plenty of media- and marketing-related jobs over the years now, like working as a PR and marketing assistant to a Hollywood screenwriting coach, and writing content for three different digital marketing agencies.

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