Master Your Tech by Keeping an IT Asset Lifecycle Management


In a world of technology, you depend on your IT assets to carry out your business tasks. Keeping an IT asset management inventory will help you make your workflow more efficient and bring your company a greater ROI.

When your company uses a lot of technology, the risk to your assets can be high. The possibility of losing your investment is enough to make you think twice, especially when various technology can cost you hundreds, if not thousands, of dollars.

While trying to track all of your assets can seem like too big of a task to take on, the benefits of having an organized system far outweigh any work you'll have to put into the process.

Keeping a detailed and accurate history log of IT assets will help you manage your investment and can benefit your company in several ways. Not only will you know exactly what you have on hand, but you can also use that information to inform company decisions on purchasing, upgrading, and equipping personnel with the tools they need to get the job done.

What to include in your IT asset inventory for a holistic view of all your assets

In your inventory, you'll want to keep track of any software licenses, installation disks and files, computers, machinery and other hardware, and electronic accessories you need to use your technology. You'll also want to record any software subscriptions you use to get the job done.

As well as recording what you have on hand, you'll want to keep detailed records of each asset in your IT asset inventory.

Keeping these historical records will help you stay on top of your technology lifecycle. Because the tech world is evolving at a breakneck pace, it's easy for your tech assets to become obsolete. With the increasing speed of release for operating systems, your software might not work on a newer machine.

Once you've discovered what you'll have on hand, your asset lifecycle management software will make it easy for you to capture and log all relevant information about your IT and software assets. You'll be able to record data like date of purchase, installation date, cost, maintenance, upgrade version and location. With this information on hand, you'll never need to wonder what you have, where it is, and how much it has cost your company to maintain.

Once you know what you have, you'll be able to organize your IT estate in an effective way so that you and your employees can easily find the information they need about each and all assets.

Software licenses

  • When you purchased the license
  • What operating systems will work with the software
  • How many machines the license can be redeemed on
  • If/when the license expires
  • Details on what the software is used for

Installation disks and files

  • What software is available
  • Where it is located
  • How many times it can be used


  • Model and manufacturer
  • Available operating system
  • Where each machine is operated
  • Details about the type of machine (is it a laptop, desktop, tablet, etc.)
  • Who can access it on a daily basis
  • What sorts of tasks the computer is used to accomplish
  • How much it cost to purchase
  • Expected lifespan
  • Previous maintenance and repair efforts

Machinery and other hardware

  • What computers the hardware is compatible with
  • Where it is located
  • What it is used for
  • How much it cost to purchase
  • Expected lifespan

Electronics and other accessories

  • What machines each accessory is compatible with
  • Where it is located
  • Why they are necessarily
  • Who has access to it on a daily basis

What to Look for When Choosing an IT Asset Management Inventory System

Asset Panda knows the importance of keeping your technology functional and easily accessible. We created our platform to help you manage your IT and software assets in a straightforward manner. Our cloud-based database means that you can access information about the lifecycle of all assets at any time, from any location. You can also enable email alerts, so you can take action and anticipate potential future issues before they happen.

Customizable fields make it easy for you to record the exact type of information that is relevant to you and that matches your way of working. Whether you need to log the machine's make and model or keep maintenance records, our platform makes it easy for you to do so. You can also customize any part of our software so that it works to meet your needs and your way of working. You won't have to take hours to learn complicated inventory systems.

This might seem like a long list, but by using software to keep track the history of your IT and software assets, you won't have to spend much time tracking all of this information. Asset Panda was designed to help you with all of your IT asset lifecycle management needs. With an easy-to-use interface, compatible with all mobile phones, you won't have to worry about training your staff on how to use our software.

Want to see how Asset Panda can help you manage your IT resources? Take a free guided tour today (no card required).

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