Government Asset Management Software

Public Accountability Made Simple

Easy-to-use reporting capabilities with the ability to handle both serialized and non-serialized asset audit trails

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Public works asset management

Streamline your department’s processes and boost productivity with Asset Panda. Keep track of all your equipment, work orders, and employees to seamlessly assign tasks to available field workers and ensure they have the right tools to complete them. Plus, enable your field workers to share real-time updates from anywhere with our companion mobile app with built-in barcode technology.

Asset management for local governments

Get full transparency into your city’s assets to optimize asset utilization and capital planning. Understand the real-time status, condition, and location of your fixed assets and track valuable information like repair history and current depreciated value. With clear insights into your local government’s asset usage and operating budget, you can secure the funds you need and make better data-driven decisions.

Water utility management

Easily assign work orders and increase efficiency with our government asset management software. With your asset inventory, maintenance tasks, and field workers in one centralized system, you can streamline your city’s water services and ultimately reduce costs. Allow your team to access inspection checklists from anywhere with our mobile app with available offline mode.

AI Enhanced

Improve your efficiency with the power of Asset Panda Intelligence.

Fast Time to Value

Realize high user adoption and ROI with our intuitive interface.

Streamlined Work Orders

Create and assign work orders to available team members for improved efficiency.

Streamline your workflows

Increase efficiency with government asset tracking

From IT assets to vehicles to voting booths, our government asset management software helps you track and manage everything you rely on in real time. Access the current status, condition, and location of each individual asset to ensure you're assigning available and functional equipment to your field workers.  

Easily create and assign work orders to your field workers and receive automated alerts when maintenance tasks are complete or overdue. Standardize your records and boost accountability with required work order fields like signatures and photos.

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Manage everything in one cohesive place

Add your assets, work orders, and team members to one unified system

Create a single source of truth for your data in our centralized government asset management software. Set up unique accounts for each of your departments under one umbrella instance in our secure multi-tenant platform.  

Track various kinds of assets, build out your current workflows, and get your entire team on the same page with unlimited users. Assign custom roles and user permissions for enhanced security, and keep tabs on employees’ training progress for improved accountability and compliance.

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Gain actionable insights

Improve capital planning and reduce downtime with robust reporting

Get full visibility into the state of your asset inventory with comprehensive reports and visual dashboards. Generate reports with virtually unlimited filters and create automated reporting schedules so you can effortlessly monitor work order progress and ensure your employees have the tools they need. 

Easily keep track of your assets' usage and depreciated value in our public works asset management software to streamline capital planning. By optimizing asset utilization, your department can save money and efficiently request the right amount of budget for future purchasing needs.

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Useful features for government & public works

Asset Tracking

Configuration

Mobile app

Ease of use

Security

Asset assignment
Easily assign tools and equipment to specific team members for enhanced accountability.
Barcode tracking
Easily scan barcodes and QR codes right on your mobile device to streamline asset tracking.
Multi-account structure
Create unique accounts for different locations or clients under one umbrella for seamless management.
Full lifecycle history
Get better reporting, visibility, and forecasting with a full history of your equipment.
Maintenance tracking
Extend the life of your equipment and keep it under warranty with scheduled maintenance notifications.
Asset inspection
Build customized inspection checklists and assign them to available team members.
Repair tracking
Create custom tickets and manage repair schedules to increase efficiency and uptime.
Signature capture
Enforce accountability throughout your organization by digitally capturing signatures at any point in your workflow.
Asset kitting
Bundle equipment together to rapidly perform actions across multiple assets.
Tool tracking
Ensure your team has the tools they need with real-time tool tracking and lifecycle management.
Record-level attachments
Attach relevant photos, manuals, and warranty information to each individual asset record.
Contract management
Get notified when equipment and technology contracts are set to expire for smooth renewals or renegotiations.
Unlimited users
Get your entire team aligned in a single system without spending a fortune.
Automations
Configure automations with conditional fields to streamline workflows and save time.
Robust reports
Get detailed asset history reports available in CSV, XLS, and PDF formats and sent automatically when you need them.
Action-based forms
Gather the data you need at the push of a button with custom check-out forms and maintenance checklists.
Notifications
Give users a heads up via email or push notification when maintenance is due, actions are performed, or fields meet your defined criteria.
Custom fields
Capture unique custom data like purchase details and insurance information in fields you define for each item type.
Field requirements
Ensure data integrity by setting required fields, enforcing ranges, and limiting list selections.
Asset listing view
Get an overview of your assets with the details you choose and easily apply filters or grouping.
iOS and Android Compatible
Access and update your asset information from your iOS or Android mobile devices.
Offline mode
Continue to conduct workflows on our mobile app even without WiFi or cell service.
Full integration with web app
Use a robust web app with full administrative features or access and update your data on the go.
Built-in barcode scanning
Use the devices you already own to rapidly scan barcodes and view or update asset information on the fly.
GPS pindrop
Record the GPS coordinates from your mobile device each time an asset is scanned via the mobile app.
Mobile actions
Run the workflow actions you've defined directly from your mobile devices.
Reporting access
Stay in the loop with downloadable reports accessible directly in the mobile app.
Quick asset addition
Take a photo and fill in details on your smartphone to rapidly add assets into your account wherever you are.
User specific views
Deliver an uncluttered view of only the actions, groups, and fields that are relevant to a user's role.
Sortable columns
Quickly sort through long lists of assets to find what you need fast.
Global & faceted search
Find assets across your entire organization with global search, or use faceted search to filter through parent-child relationships between collections from the top down, bottom up, or anywhere in between.
Mobile and web apps
Get access to the system wherever you are from the device you're already using.
Data import
Easily import existing data on your assets, locations, categories, and more to reduce onboarding time.
Easy record replication
Reduce manual effort by instantly copying records with the details you choose when you acquire new assets.
Unlimited users
Bring everyone in your company into a single system without spending a fortune.
Bulk asset reallocation
Save time by updating multiple fields across a group of assets all at once.
Amazon AWS hosting
Cloud-based EC2 hosting with S3 storage, backed by Amazon's global network security procedures.
TLS 1.2 Encryption
Protection for data exchanges at the highest available level of TLS encryption.
Robust roles and permissions
Limit user access to tools, groups, reports, and more based on their job responsibilities.

Oklahoma City becomes more responsive and organized

“Now, we can streamline our process, be more responsive to customer requests, and improve overall compliance with auditing.”

Jack Gallemore

Customer Support Manager

Franklin County brings the team in at different access levels

“We like the ability to offer different levels of access and that assets can be maintained by individuals within departments.”

Peggy Heiston

Accounting Office Supervisor

NYCEDC starts to deploy government asset management software to more departments

“Asset Panda has helped our business meet the Goal of tracking all of our assets and helped us with our inventory audits. We love the software and have begun to deploy it to other subdivisions company wide.”

Michael Sagliocca

Security Analyst

Related government resources

Frequently asked questions

How can Asset Panda help our county track equipment based on its specific funding stream or grant requirements?

Asset Panda helps counties track equipment purchased with restricted funding by allowing you to create custom fields such as Funding Source, Grant ID, Grant Year, or Federal/State Program. These fields can be added to each asset record and used to filter, group, or report on assets associated with a particular funding source. Saved Views and exports make it easy to provide auditors with accurate reports showing the location, status, and usage of grant-funded equipment, ensuring compliance with federal and state requirements.

Asset Panda provides a verifiable chain of custody for sensitive equipment by requiring users to submit a transfer or check-out form that updates the asset’s Assigned To and Status fields. Each submission is logged in the Activity Stream with the user who performed the update and the exact timestamp. You can also add a required Signature field to the form so the receiving employee signs directly on a mobile device, creating a tamper-proof, auditable record of possession for vehicles, radios, and other sensitive assets.

Yes. Asset Panda can calculate depreciation for capitalized assets when the required depreciation fields are configured (such as Asset Cost, Useful Life, Salvage Value, and Date Placed in Service). You can create a Saved View that displays accumulated depreciation, book value, and other financial fields needed by auditors and your finance department. This view can then be exported as an Excel or CSV file—or included on a dashboard for PDF export—providing clear documentation for capital asset reporting and audit support.

Asset Panda supports inter-departmental transfers by using custom Update Forms that change fields such as Assigned Department or Location. Each transfer is logged in the Activity Stream, providing a time-stamped record of who performed the update. To maintain separate views for each department or unit, administrators configure Limited Record Visibility or User Templates with filters so users only see assets belonging to their own department, while company administrators retain full access across all units.

The best way to handle duplicate employee records created after an Active Directory sync is to prevent duplicates by configuring a Unique Field—such as Employee ID—on the People collection. This ensures future imports or sync-related updates cannot create additional duplicates. For existing duplicates, administrators must identify the correct record, use Data Import (Update) to ensure it contains the right information, reassign any linked assets if necessary, and then manually delete the redundant employee records.

Learn more from a solution specialist

Schedule a demo to find out how you can transform your workflows with Asset Panda Pro

Contact our team at (888) 928-6112

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