The Importance of Tracking Ambulances Through Fleet Management


Ambulances are designed to respond with speed. They have to be ready to reach emergency patients at the drop of a hat. Otherwise, that could mean the patient’s life.

Anything you can do to speed up ambulance response time is another minute, or second, that patient has to get the help they need.

Many paramedics and their managers already use GPS trackers for their ambulances. This helps increase response time, as dispatchers can get to the ambulance that is closest to the patient in need. EMS providers have contracted to serve their community in the best way possible, and that means being able to respond quickly and efficiently. Using GPS tracking makes that happen.

Fleet Management Beyond GPS Tracking

Since GPS tracking is already a key component of many ambulances, there’s no point in wasting space on trying to convince you to implement it. However, GPS tracking is not the only form of fleet management EMS providers need to do.

Another form of management comes in keeping ambulances updated and serviced. In addition to GPS tracking, there are several forms of fleet management that your ambulance provider and manager need to implement.

Medical Supplies

Medical supplies are a vital part of any ambulance’s assets. These supplies are used to treat patients and help them stabilize under challenging situations. Without them, your EMTs won’t be able to help people or do their jobs.

As part of your fleet management, you need to find a way to get each vehicle tracking their medical supplies. This can be done through a cloud-based database software program like Asset Panda. Our platform can help you assign kits or collections to each vehicle. It can also send notifications to your supplier when any item gets low and needs to be restocked. That way, you won’t run any dangers of running out while treating patients.

Medical Technology

Along with supplies, your EMTs have medical technology like heart monitors, IV bags, and communication devices that allow them to talk to the hospital receiving the patient. The ambulance also has navigation technology and other onboard programs that help your team do their job.

Ambulance technology needs maintenance, just like anything else. Scheduling regular checkups with a professional IT provider, whether in house or through another company, helps your technology continue working smoothly. You can’t risk a system update or a lag in the system when you’re rushing a patient into the emergency room.

Vehicle Operation

While your ambulance has many supplies, technologies, and other gadgets on board, it is essentially a vehicle with all of that attached. If the vehicle doesn’t function, then the rest of it won’t work either.

Consider scheduling a mechanic to come and look at your ambulances when they aren’t being used. Figure out what times are the least busy and rotate out your vehicles to ensure you still have coverage and the ability to respond to patient calls.

Bringing it All Together

Instead of tracking these things separately, it makes more sense to track them together. When you keep all this information together, your managers and other professionals know what’s happening with your ambulances. When you know what’s happening overall, you can make improvements to create a system that’s a smooth, well-oiled machine. People will get help as fast as you can provide it to them because there won’t be anything stopping you.


Mel Van De Graaff

Mel creates research driven content for companies in the health and wellness field, and specializes in creating action driven blog posts for Mental Health and Self Help topics as well as creating white papers and case studies.

See Asset Panda in action

Our FREE demo will show how we can transform your asset management system