Increase Item Visibility By Keeping an IT Asset Inventory

Most companies are looking to make their workflow as efficient as possible, but that can be difficult if you don't know the locations of your assets. Fortunately, one of the best ways to improve workflow efficiency is to keep a company-wide IT asset inventory. Asset visibility is an essential part of your asset tracking system. After all, if you don't know where your assets are at any given time, you can't make well-informed decisions that impact your company.

Here are some compelling reasons why asset visibility is vital for keeping an accurate IT inventory:

Knowing What You Have on Hand Helps You Make Accurate Measurements

You can't measure what you don't know you have. While many companies have relied on manual asset tracking methods to try to wrangle their inventory, these methods often fall short when it comes to asset visibility. Having a real-time software to help you track all of your assets will make it much easier for you to see exactly what you have and where it's located. Once you have that information, you'll be better able to make decisions about which assets to maintain and which ones to retire.

Identifying Problem Areas Will Help You Take Proper Action

Once you know exactly what you have on hand, you can use that information to identify any problems in your asset tracking system. For example, through tracking, you could discover that the specific hardware you bought for your employees goes in for repairs much more often than expected. Once you know this, you can decide if it's going to be better for your bottom line to replace these assets, or to continue sending them in for maintenance.

Creating a Central IT Asset Inventory Ensures Accurate Records

One problem many inventory management systems come across is having information spread across several different platforms. Trying to figure out which database has what information can get confusing and difficult to navigate. However, when you have all of your information in one place, you and your team can use the database you've created with confidence. They won't have to worry about what to do if they can't find the right asset records.


Keeping an IT asset inventory shouldn't take you more than a few hours each week, if that. By increasing asset visibility, you will drastically cut down on the amount of time required to keep your tech inventory sorted. You'll also be able to rely on your asset database without any worry about the accuracy of the information you have. For example, Timberhorn used to spend 40 hours a month updating their asset register through spreadsheets. These spreadsheets would often travel across the company, and lose data integrity. Our cloud-based system makes it easy for Timberhorn to share the asset database with anyone who needs it. Using our system, they were able to save 32 hours a month.

When searching for an asset tracking system for your IT inventory, prioritize systems which make asset visibility as easy as possible. Good solutions should make it simple for you to see exactly what assets you have on hand, and access every bit of information relating to them. Because to best serve your customer base, you need to know what you have, where it is, and how long you can continue to expect it to work.


Bree Brouwer

Bree has held plenty of media- and marketing-related jobs over the years now, like working as a PR and marketing assistant to a Hollywood screenwriting coach, and writing content for three different digital marketing agencies.

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