Non-Profit Asset & Inventory Management Software

Do More Good. More Often.

Non-profits face unique challenges around remote work, volunteer management, and budget constraints. Let us take care of that.

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AI Enhanced

Improve your efficiency with the power of Asset Panda Intelligence.

Calculate Depreciation

Track the depreciation of your fixed assets for enhanced budgeting and tax benefits.

Customizable Workflows

Configure your non-profit asset management program to match your existing workflows.

Manage everything in one convenient place

Track all your assets, donations, and volunteers in one unified system

Create a single source of truth for everything you rely on in our non-profit asset management software. Manage the equipment your team relies on, keep track of donations, and maintain an up-to-date list of volunteers for easy scheduling.

From vehicle fleets to IT devices, customize your non-profit inventory management program to match your unique assets and workflows for fast time to value.

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Lengthen the lifespan of your assets

Streamline preventive maintenance and optimize asset utilization

Gain real-time visibility into the status and condition of your assets with our non-profit inventory management software. Track the full history of your items with robust asset records so you can easily access repair history, key maintenance dates, and warranty information.

By providing full transparency into the lifecycle of your assets, our non-profit asset management platform helps you stay ahead of maintenance needs, optimize asset utilization, and better plan for future purchases.

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Maintain reliable records for funding and taxes

Track funds allocation and asset depreciation for enhanced compliance

Standardize your recordkeeping to enhance funding and tax compliance. Track the full lifecycle history of your assets and calculate depreciation to ensure their current value is on file. Plus, easily report on previous contributions or grants to keep your stakeholders informed and help secure future funding.

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Useful features for non-profit management

Asset Tracking

Configuration

Mobile app

Ease of use

Security

Asset assignment
Easily assign tools and equipment to specific team members for enhanced accountability.
Barcode tracking
Easily scan barcodes and QR codes right on your mobile device to streamline asset tracking.
Multi-account structure
Create unique accounts for different locations or clients under one umbrella for seamless management.
Full lifecycle history
Get better reporting, visibility, and forecasting with a full history of your equipment.
Maintenance tracking
Extend the life of your equipment and keep it under warranty with scheduled maintenance notifications.
Asset inspection
Build customized inspection checklists and assign them to available team members.
Repair tracking
Create custom tickets and manage repair schedules to increase efficiency and uptime.
Signature capture
Enforce accountability throughout your organization by digitally capturing signatures at any point in your workflow.
Asset kitting
Bundle equipment together to rapidly perform actions across multiple assets.
Tool tracking
Ensure your team has the tools they need with real-time tool tracking and lifecycle management.
Record-level attachments
Attach relevant photos, manuals, and warranty information to each individual asset record.
Contract management
Get notified when equipment and technology contracts are set to expire for smooth renewals or renegotiations.
Unlimited users
Get your entire team aligned in a single system without spending a fortune.
Automations
Configure automations with conditional fields to streamline workflows and save time.
Robust reports
Get detailed asset history reports available in CSV, XLS, and PDF formats and sent automatically when you need them.
Action-based forms
Gather the data you need at the push of a button with custom check-out forms and maintenance checklists.
Notifications
Give users a heads up via email or push notification when maintenance is due, actions are performed, or fields meet your defined criteria.
Custom fields
Capture unique custom data like purchase details and insurance information in fields you define for each item type.
Field requirements
Ensure data integrity by setting required fields, enforcing ranges, and limiting list selections.
Asset listing view
Get an overview of your assets with the details you choose and easily apply filters or grouping.
iOS and Android Compatible
Access and update your asset information from your iOS or Android mobile devices.
Offline mode
Continue to conduct workflows on our mobile app even without WiFi or cell service.
Full integration with web app
Use a robust web app with full administrative features or access and update your data on the go.
Built-in barcode scanning
Use the devices you already own to rapidly scan barcodes and view or update asset information on the fly.
GPS pindrop
Record the GPS coordinates from your mobile device each time an asset is scanned via the mobile app.
Mobile actions
Run the workflow actions you've defined directly from your mobile devices.
Reporting access
Stay in the loop with downloadable reports accessible directly in the mobile app.
Quick asset addition
Take a photo and fill in details on your smartphone to rapidly add assets into your account wherever you are.
User specific views
Deliver an uncluttered view of only the actions, groups, and fields that are relevant to a user's role.
Sortable columns
Quickly sort through long lists of assets to find what you need fast.
Global & faceted search
Find assets across your entire organization with global search, or use faceted search to filter through parent-child relationships between collections from the top down, bottom up, or anywhere in between.
Mobile and web apps
Get access to the system wherever you are from the device you're already using.
Data import
Easily import existing data on your assets, locations, categories, and more to reduce onboarding time.
Easy record replication
Reduce manual effort by instantly copying records with the details you choose when you acquire new assets.
Unlimited users
Bring everyone in your company into a single system without spending a fortune.
Bulk asset reallocation
Save time by updating multiple fields across a group of assets all at once.
Amazon AWS hosting
Cloud-based EC2 hosting with S3 storage, backed by Amazon's global network security procedures.
TLS 1.2 Encryption
Protection for data exchanges at the highest available level of TLS encryption.
Robust roles and permissions
Limit user access to tools, groups, reports, and more based on their job responsibilities.

Unity Hospice Now Saves Hundreds of Hours Every Month

“When I recommend the software, I tell people that Asset Panda is truly the Swiss Army knife of asset tracking because there are so many ways to customize it to make sure it does exactly what you need it to do.”

Avi Kolko

Director of Operations

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British Red Cross improves asset visibility and reduces costs

“Minimal stock holding schedules have reduced our spend on unnecessary assets, and we're benefiting from improved courier and delivery costs.”

Sandra Howitt

Senior Logs Manager

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Friendship House Association finds reporting to be a breeze

“Although it’s been just four weeks, the software has changed the way we work, and it has helped our bottom line. We’re seeing increased productivity, decreased errors, and easier and greater access to the information we need for reporting purposes.”

Victoria Blacksmith

Executive Director

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Safe Nest uses barcode scanning to get items to those in need

“Having this data available around-the-clock in real time has allowed us to plan corporate volunteering events and make more strategic donation requests for items that are actually needed and will benefit our recipients.”

Allison Lewis

Special Project Manager

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Related non-profit resources

Frequently asked questions

How does Asset Panda help us move away from using unreliable Excel sheets for tracking assets across multiple programs?

Asset Panda replaces unreliable spreadsheets with a centralized, cloud-based system where all asset data is stored in one place. You can import existing Excel or CSV files using the Data Import tool, and ongoing updates are secured through Role-based Permissions and the system’s immutable Activity Stream, ensuring every program manager works from the same accurate and auditable data set.

Asset Panda supports full lifecycle tracking for donated and high-value capital assets by centralizing all financial, operational, and historical data in one record. You can store key fields such as Fair Market Value, depreciation details, maintenance history, and location or custodian changes. Transfers and maintenance events are captured through forms and logged in the system’s immutable Activity Stream, creating a complete record from acquisition through final disposition. This documentation supports financial reporting and accurate asset valuation.

Yes, you can generate reports quickly using Saved Views filtered by the 'Assigned To Field'. By using the Filters menu, you can isolate all asset records where the assigned user matches the specific volunteer or program coordinator, providing instant accountability for distributed equipment.

Yes. Asset Panda simplifies financial reporting by centralizing all asset documentation and supporting automated depreciation calculations. Auditors can easily access depreciation values, purchase and disposal documentation, and a full audit history through the system’s Activity Stream and record attachments. Saved Views and exports provide clear, organized financial data that streamline audit preparation and review.

Grant compliance is simplified by using customizable fields to tag funding sources. You create fields like "Grant ID" or "Funding Stream" on the asset record. This allows you to easily filter and generate the specialized reports required by grant funders to prove proper use and location of assets purchased with restricted funds.

Learn more from a solution specialist

Schedule a demo to find out how you can transform your workflows with Asset Panda Pro

Contact our team at (888) 928-6112

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