Asset Management Software for Education
Schools Need Simple, Scalable Solutions
From a few classrooms to an entire district, asset tracking shouldn’t get harder—it should just work
AI Enhanced
Improve your efficiency with the power of Asset Panda Intelligence.
Fast Time to Value
Realize high user adoption and ROI with our intuitive interface.
Customizable Workflows
Configure the platform to match the way you already work.
Stop chasing down your school’s devices
Track the status and condition of your assets in real time
From student Chromebooks to classroom projectors, our school asset management software makes it easy to see who an asset is assigned and where it’s located for seamless tracking. With the ability to confirm an item’s status in real time, you can ensure you’re checking out available, functional assets to your students and staff.
To further streamline workflows and boost efficiency, Asset Panda’s built-in barcode technology allows you to generate and print unique asset tags for each of your devices. Look up assets and assign them with a single scan for greater time savings and data accuracy.
Manage everything in one convenient place
Get visibility into all your assets in our school asset tracking software
Say goodbye to numerous spreadsheets and hello to a unified asset tracking platform. Easily manage IT devices, desks, classroom supplies, and more in Asset Panda’s agnostic and customizable solution.
Our multi-tenant school asset management software allows you to keep track of various campus or district locations and maintain an up-to-date list of students and staff for seamless device assignment. With unlimited users, you can get your entire team on the same page and enable them to check out devices and submit support tickets.
Gain actionable insights
Improve budgeting and compliance with detailed asset records and reports
Make more informed decisions with robust asset records and reports at your fingertips. Customize and filter reports to get the information you need and create automated reporting schedules so you can routinely check in on the state of your asset inventory. Report on important data such as asset utilization, depreciation, and repairs to better forecast future purchasing needs.
Our asset management software for schools also tracks the full history of each individual asset from purchase to disposal. With records and reports, you can increase compliance for grant requirements, reduce potential downtime, and keep your students and staff working efficiently.
Useful features for inventory management
Asset assignment
Barcode tracking
Multi-account structure
Full lifecycle history
Maintenance tracking
Asset inspection
Repair tracking
Signature capture
Asset kitting
Tool tracking
Record-level attachments
Contract management
Unlimited users
Automations
Robust reports
Action-based forms
Notifications
Custom fields
Field requirements
Asset listing view
iOS and Android Compatible
Offline mode
Full integration with web app
Built-in barcode scanning
GPS pindrop
Mobile actions
Reporting access
Quick asset addition
User specific views
Sortable columns
Global & faceted search
Mobile and web apps
Data import
Easy record replication
Unlimited users
Bulk asset reallocation
Amazon AWS hosting
TLS 1.2 Encryption
Robust roles and permissions
St. Francis got a much-needed update to their financial reports
“With the implementation and the customizable fields, we were able to basically match things into Asset Panda out of our current data we were used to managing.”
Tom Kendziora
Assistant Controller
Texas Tech abandons “comically large” inventory binders
“With Asset Panda, we have been able to solidify our history of what student / faculty / staff member had what item and for what period of time. The data that Asset Panda provides us is an incredible upgrade over our paper-based, human error prone system.”
Paul Terrell
Specialist III
The University of Connecticut improves asset coverage across the board
“Before we found Asset Panda, we relied on a vendor database that had no connectivity to our financial system and required a great deal of data manipulation to import and export data.”
Thomas Fearney
Inventory Control
Hockinson School District can check asset status in real time
“When staff is out in the field, we can check on the status of any asset no matter where we are. It’s also helpful when moving from campus to campus and checking out items to students”
Austin Webberley
IT Support Technician I
Creston Community School District gets 3 hours back per day
“I have a wealth of data right in the palm of my hands about all of our district’s assets. I can even scan an asset on the spot and see if it’s in our inventory or not. If it isn’t, then I can add it right in instantly...and Asset Panda will track its entire lifecycle moving forward.”
Brendalee Lyell-Keate
Technology Department
Aiken County Public School District uses barcode feature to enhance accountability
“The added capabilities of being able to take pictures of our equipment and attach it to our assets provide more accountability for all involved. Barcodes affixed to assets allow us to link them to any student, teacher or school in our district.”
LeAnn Reinholt
Assistive Technology Lead
Arbor Park School District 145 boosts efficiency to satisfy superintendent
“My Chief Technical Officer says Asset Panda is top-notch and just what we need. My teachers love it. My Board of Education is impressed. And that makes me a happy superintendent!”
Andrea Sala
Superintendent
Related education resources
Frequently asked questions
How do I track lost gym equipment or other school-owned items where student accountability is missing?
Asset Panda helps track accountability for school-owned items by recording who an asset is issued to using barcode scanning and transfer forms. When equipment is distributed, staff scan the item and submit a form that updates the Assigned To field with the responsible student or instructor. Each update is logged in the Activity Stream with the user and timestamp. If an item is later reported lost, the asset record clearly shows who it was last assigned to, providing a verifiable audit trail to support accountability and recovery.
How can I use Asset Panda to manage 1:1 device programs and track every laptop assigned to a student or teacher?
Asset Panda supports 1:1 device programs by linking each laptop record to a student or teacher using the Assigned To field and the People collection. When a device is issued or returned, staff complete a custom update form that can capture assignment date, condition, and acknowledgments. Every change is logged in the Activity Stream, creating a complete assignment history. Administrators can quickly run reports to see all devices currently assigned to a specific student or teacher, ensuring full visibility and accountability across the program.
Can Asset Panda integrate with our user directory (like Microsoft Entra ID) to manage student and teacher accounts?
Yes. Asset Panda integrates with user directories such as Microsoft Entra ID (Azure AD) and Okta to support Single Sign-On (SSO) and automated user account provisioning. This ensures staff and authorized users can securely access Asset Panda using their existing credentials. While directory integrations manage login accounts and access, student or teacher records used for asset assignments are typically maintained in the People collection and can be synced separately using imports or the Asset Panda API. Together, these integrations help keep user access secure and up to date while simplifying account management.
How can I run a report of all assets (e.g., AV equipment) assigned to a specific teacher or classroom?
You can generate this report using Saved Views with filters. By filtering on the Assigned To field (such as a teacher’s name) or the Location field (such as a classroom), you can instantly display all matching assets like AV equipment. These views can be saved, pinned for quick access, and exported when needed, giving staff and department heads immediate visibility into assigned equipment.
How can Asset Panda help us move away from using unreliable Excel sheets for tracking annual inventory?
Asset Panda replaces error-prone spreadsheets with a centralized, cloud-based asset database designed for accurate inventory tracking. Existing inventory data can be imported using the bulk Data Import tool, and ongoing updates are captured through barcode scanning and structured update forms. Every change is logged in the Activity Stream with a user and timestamp, creating a reliable system of record. This approach ensures annual inventory counts are based on current, verifiable data rather than disconnected Excel files.
How does Asset Panda help manage the required tracking for grant-funded technology and equipment?
Asset Panda simplifies grant-funded asset tracking by allowing organizations to configure custom fields such as “Grant ID,” “Funding Source,” and “Compliance Status” directly on asset records. These fields make it easy to filter and generate audit-ready reports that show where grant-funded equipment is located, how it is being used, and whether it remains in compliance. Supporting documentation, such as proof of purchase, can also be attached to the asset record for complete audit visibility.
Learn more from a solution specialist
Schedule a demo to find out how you can transform your workflows with Asset Panda Pro
Contact our team at (888) 928-6112
