Maintenance Management Software

Asset Panda helps track maintenance costs by allowing you to record each repair as its own entry—typically in a dedicated Repairs collection—capturing details such as cost, date, vendor, and work performed. These repair records are linked to the asset, creating a full maintenance history. Using Saved Views and dashboards, you can sum repair costs over time and compare them to metrics like depreciation or book value. This visibility helps management identify equipment that is becoming too costly to maintain and make informed repair-or-replace decisions.

Asset Panda can support both date-based and mileage-based vehicle maintenance using fields and automations. You track scheduled service with a date field (such as “Next Service Date”) and a daily Scheduled Automation that finds vehicles approaching that date and sends notifications to the maintenance team. For mileage-based service, technicians update the odometer field through a form, and an automation with a Record Updated trigger can send an alert when the Odometer Reading meets or exceeds your defined threshold.

Technicians cannot create new parts or repair log records directly from inside a maintenance form. However, Asset Panda does allow technicians to select existing parts or reference other records using Pull-From-Collection fields. Most organizations create dedicated forms for adding new parts or repair logs and then link those records to the asset or maintenance event. This keeps workflows organized while still allowing maintenance events to be associated with the correct parts and repair history.

Yes. While Asset Panda does not enforce a strict sequential workflow, you can require a daily safety inspection before allowing checkout by controlling asset Status and form availability. If an asset is marked “Needs Inspection,” the checkout form can be hidden or disabled based on that status. Technicians must first complete the inspection form—capturing signatures or photos—and automations can then update the Status to “Available” or to a repair status if the inspection fails. This ensures equipment cannot be checked out until it passes inspection.

Asset Panda records all maintenance activity through its immutable Activity Stream, which logs who performed each update, when it occurred, and what changed. Detailed maintenance data—such as inspection results, calibration readings, signatures, and photos—is stored in the record’s Form Submission History. Together, these features create a secure, verifiable maintenance history that supports warranty compliance, safety documentation, and regulatory audits.