5 Helpful Benefits You’ll Get from a QR Inventory System

When you're first implementing an inventory control system, it can be difficult to figure out what kind of system you want to use. One option available to you is to use a QR inventory management system. QR codes are a type of barcode most commonly used in mobile devices which are scannable and linked to specific information or assets within your company's database.

Here are five great benefits you can expect to see from a QR code-based inventory system implemented in your business.

Track Your Inventory and Assets in Real Time

If you have a lot of moving parts in your inventory, you need to know what you have on the floor now. Information from yesterday or even an hour ago can create confusion among team members. If your records show you have multiples of a specific item, but you actually only have one, this can create a number of problems for your company. Customers will stop trusting your ability to deliver and might take their business elsewhere. This is why using QR codes on every piece of your inventory will help you and your team members track assets in real time; anyone handling the inventory can scan the QR codes, and other team members will immediately know where those assets are without having to run down to storage themselves.

Use QR Inventory to Instantly Access Asset Information

Some inventory systems require a lot of data entry to change or pull up asset records. QR codes make this process instantaneous. This instant transfer of information will also reduce the number of errors in your inventory records. When you look at asset records, you can be sure what you are looking at is accurate. This will give you the information you need to make informed decisions during quarterly reviews.

Speed Up Your Inventory Process

Maintaining an accurate inventory can take up dozens of man hours every week. QR inventory will cut down on time spent on data entry and improve the accuracy of the records in question. Your team can then use this time on other administrative tasks, like fulfilling customer orders or reviewing budget requirements.

Utilize Cloud Technology Through QR Codes

QR codes make it easy for you to connect to and store information in the cloud. Databases stored in the cloud are easily accessible to all of your team members and aren't restricted to one specific location. This can be incredibly helpful if your inventory requires your employees to spend a lot of time on the floor. Cloud-based inventory systems eliminate the need to go back to an office to update records and make it easier to have records updated in real time.

Attach Photos and GPS Location

QR codes also enable you to add other information like inventory photos or GPS location. These features aren't available in spreadsheets or manual data entry. Photos make it easy for your team members to identify equipment or tools in a hurry while having a precise location through GPS eliminate any confusion about where to find an item.

Asset Panda's platform makes it easy to use QR codes to track your company's inventory. Our cloud-based software supports the devices you and your employees are already using, making it easy for you to access inventory records on the floor. Easily customizable fields provide plenty of space for you to attach photos and other information your employees need to know about each of your assets.

One of our clients uses Asset Panda to enable employees to request new equipment when other tools in their factory environment stop working. QR codes help them implement new protocols over several different departments in the company.

Want to see what it's like to use QR codes in Asset Panda? Take a free guided tour today!

Bree Brouwer

Bree has held plenty of media- and marketing-related jobs over the years now, like working as a PR and marketing assistant to a Hollywood screenwriting coach, and writing content for three different digital marketing agencies.

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