Depreciation, Theft & Loss: 3 Great Reasons to Track IT Assets

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The need to track IT assets cannot be overstated considering that technology serves as the backbone of most modern organizations.

Among the details, you must track as a business owner or manager is depreciation. Depreciation “is an accounting method of allocating the cost of a tangible or physical asset over its useful life or life expectancy.” Those calculations, performed each year an asset is in use, help business owners determine how much of the asset’s total value has already been used. Companies continue to earn revenue from the asset at the same time they expense a portion of its cost.

Depreciation: It's Complicated

Companies most often calculate depreciation for fixed assets with a useful life of more than one year. Such assets tend to be large investments – for example, your IT assets, which likely among the biggest-ticket items you’ll purchase for your business.

Depreciation can be a complicated process, particularly for those who aren’t numbers-inclined. Many organizations attempt to perform these calculations and track IT assets manually. However, doing so can lead to errors. Whether it’s an occasional typo, missed number, or inadvertent omission, mistakes in your recordkeeping can lead to major hassles later. You may pay the price for that confusion come tax time. You most certainly will lose valuable time and productivity trying to correct these accounting mistakes, and/or searching for missing IT assets.

Here’s the good news: When you track your IT assets through a reliable and accurate platform, you effectively outsource this function and can focus on your other priorities.

Theft & Loss: They Add Up - Fast

Estimates differ on how much revenue the average organization loses due to IT equipment theft or fixed asset theft in general. However, it’s not difficult to understand that those losses begin to add up – and quickly. Additionally, due to the sensitive nature of the content stored on your IT assets, it’s not the equipment loss that places you at the biggest risk. The reality, according to tech blogger Adrian Sferle, is that the information on those devices “is an organization’s lifeblood. If an employee loses a laptop, organizations can be faced with the loss of financial documents and information, HR records, regulatory filings, and valuable intellectual property. Additionally, lost content could put an organization at risk of falling out of compliance with the HIPAA or the SEC.”

Not that the monetary loss of the physical asset is anything to ignore; a few smartphones here, a few laptops there, and the costs begin to add up.

Creating a Culture of Accountability

Tracking IT assets is essential for the health of your business. Asset tracking platforms enable you to tighten your standards around IT asset security and create a culture of accountability. At any time, you know what you have, where it’s located, what kind of condition it’s in, along with other pertinent details related to asset use like warranty and insurance information and, of course, depreciation.

IT asset management software also enables IT managers to set up custom notifications to remind them of key updates and routine maintenance. Staying on top of those service dates helps prevent slow-moving machines, lost productivity, and even compromised IT security.

Asset Panda is the world’s most powerful platform to track IT assets. With an intuitive interface, completely customizable features, and anytime mobile access, Asset Panda gives you and your employees an easy to use comprehensive directory of all of your IT assets.

By:

Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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