Computers rule the world. Everywhere we turn, technology and computers have become integrated into our lives. Even the smallest companies have several kinds of technology needed to function each day. Not only do companies need to keep track of their physical machines, but they also need to be aware of what types of software are running on each machine. With so much to keep track of, it’s easy for licenses to expire and operating systems to go out of date. In order to keep your technology current and functional, you’ll need to adopt several IT asset management best practices.
Keep IT Inventory
Knowing exactly what you have on hand is the first step to managing your assets. IT asset tracking requires you to know what kinds of computers you have on hand, as well as the operating systems and types of software available on each machine.
If you don’t already have this information stored, you’ll need to take the time to survey what you have on hand. Make sure you go through every area of your company to ensure you don’t miss anything. You might have an asset stored in a closet you weren’t previously aware of.
Update and Maintain Relevant Data
Once you know exactly what you have to work with, take the time to record any information that might be relevant. You’ll need to record a number of computers, monitors, mouses, keyboards, speakers, routers, and more in your physical assets. As far as software goes, you’ll need to record details such as a number of licenses per program, renewal dates, potential limitations, compatible operating systems, and anything else that might affect how you interact with your company’s various software programs.
It might take some time to put all of this information in a database, but once you have it all in one place, it shouldn’t be difficult to maintain. When you acquire new assets or software licenses, take a few minutes to update your database or tracking software to include your new tools.
Use the Right Tools
It doesn’t make sense to use pen and paper to track available tech. While spreadsheets might seem attractive, they will get complicated quickly. When you consider the complexity of your IT assets, you’ll want to make it as easy as possible to track what you have on hand.
That’s where a program like Asset Panda comes in. Our cloud-based, flexible platform makes it easy for you to track everything related to your IT assets. You can include complicated details about each of your machines and licenses without having to mentally keep them apart.
Develop an IT Asset Management Program
Once you have your IT inventory and records straight, you’ll need to develop a plan to continue maintaining them. Because the IT world is constantly evolving, you’ll need to decide how often to update your machines, when to get new licenses, and how to decide when you no longer need a specific asset.
In short, developing IT asset management best practices will keep you and your systems up-to-date. After you’ve decided on the details of your asset management program, you can use Asset Panda to help you stick to the plan. Simply upload the details of your plan for each asset, and our platform will remind you when the time comes to update your IT assets. Our automated software makes it easy to carry out these IT asset management best practices without adding more stress to your workday.
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