IT equipment plays a critical role in virtually everything we do. Can you think of a day in recent memory where you haven’t used a computer, a tablet, a smartphone? We rely on these items for so many daily tasks and procedures. Many times we feel lost when we don’t have our IT tools at our disposal. Take a moment to count up all the IT assets you use every day, every week, every month. Do you know what you really have, where all of these items are and what condition they are in? If you can’t answer yes to all three of those questions, then maybe it’s time to look into IT inventory asset tracking.
IT inventory asset tracking sounds incredibly complicated. And in fact, it actually used to be. Many companies used time-intensive methods such as handwritten ledgers or electronic spreadsheets to record what assets they own. While these ways worked initially, over time they were prone to errors such as illegible writing, miskeyed serial numbers, employees not entering data, accidental deletions of entire fields of data, duplicate databases being created.
“By being aware of what you own at all times, companies are able to get a good picture of the equipment they use and how they are using it.”
But now, the process has been streamlined thanks to built-in barcode scanners and mobile apps that store data in the cloud for instant access. There are multiple platforms available to companies of all sizes that deliver an easy way to track these expensive pieces of equipment, and companies are seeing immediate results.
Saving Time and Money
One of the greatest benefits of IT inventory asset tracking is that it saves companies both time and money. By being aware of what you own at all times, companies are able to get a good picture of the equipment they use and how they are using it. Having up to date data assists with spending decisions and forecasting on what and how a company spends its money for the upcoming year. Employees are also more productive if they have a way to view what is in inventory in real-time. No more wasted time searching for lost or missing equipment. They can instantly see where assets are, who has it, and even the check-in/check-out status. The days of simply “guessing” where things are can be eliminated.
Dealing with a Disaster
While we never want to think about it, disasters (either natural or man-made) happen. It’s common these days to turn on the news and see stories about fires, earthquakes, hurricanes. If your business gets hit by a catastrophic event, the last thing you are probably thinking of is the status of your IT equipment. By utilizing an IT inventory asset tracking system, you have the proper documentation needed about your IT inventory readily available and accessible at any time when the dust settles and it’s time to deal with insurance. Bouncing back after a disaster is hard enough. Tracking assets to show insurance adjustors gives businesses a better chance that the lost assets will be covered after a disaster, saving the valuable money necessary to rebuild to start over.
Putting IT Inventory Asset Tracking to Work
Consider this scenario … If a company is growing quickly and they need to invest in more computers for their growing employee roster, anyone from managers or purchasing teams can quickly pull up a report of what they have via their asset and inventory tracking and management platform. There they can see data such as how many computers they currently own, the cost of the equipment and any lease/purchase agreements, software information, and even a maintenance history on each item and how many times it’s been in for service or if it’s due for an upgrade.
From there, they can budget how many more they need to purchase based on the company growth. They may want to evaluate the computers they currently are using and see if they are in for service more frequently or if they have problems that are causing issues for employees. They can also see what pieces of equipment are not being utilized as much and maybe can even be phased out of service if they aren’t fulfilling a need.
Asset Panda’s Asset Tracking and Management Platform is the most flexible and customizable system in the industry for tracking and managing assets. Going beyond fixed asset tracking, Asset Panda optimizes and streamlines everything from auditing to facilities management, equipment support ticketing, compliance, and purchase order management.
Asset Panda is highly configurable, so it can become whatever you need it to be, and adjust as your needs change. Asset Panda works the way you do, on devices you’re already using, both online and through our free Mobile App. This makes it easy for all your users to access the information they need, when they need it, from wherever they happen to be working.
See how blogging company Tumblr. has used Asset Panda to track IT equipment and tools like software licenses, loan items for blogging projects, and object-based IT inventory.
Want to learn more about how IT inventory asset tracking can work for you? Visit www.assetpanda.com for a guided tour and a free 14-day trial.
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