Asset Tag Tracking

Asset tag tracking enables companies and organizations to manage their fixed assets. While in the past, organizations tended to focus on larger assets only for tracking purposes, the tide has turned. Today, smaller and smaller assets are being tagged and tracked. That’s due in large part to the Sarbanes-Oxley Act passed by U.S. Congress in 2002, which was designed to help protect consumers from fraudulent and/or inaccurate accounting practices. These regulations put the burden of proof on companies, nonprofits and even schools to be forthcoming and precise with their financial disclosures. In the case of nonprofits, thorough recordkeeping is required so that donors are kept informed about where their contributions are going. And in the case of schools, asset holdings often determine the amount of district funds they receive.

Almost every organization in existence today is responsible for fixed assets that, come tax time, must be reported. Failure to do so – or the reporting of inaccurate information – can be costly. Enter asset tags, which were designed to allow us to track an asset’s whereabouts for as long as it’s in existence. Whether it’s a piece of office furniture, a laptop computer, mobile phone or even desk supplies, if it’s got an asset tag, we should be able to locate its whereabouts and condition.

A typical asset tag these days comes in the form of a barcode scanned from an item using a handheld barcode scanner, which captures the data and uploads it into a fixed asset tracking software system. That’s a great concept, and it certainly beats the “old way” of tracking assets, which entailed keeping manual records on an Excel spreadsheet. At the same time, however, these handheld barcode scanners are costly and ultimately require repair and replacement. If you truly want to promote accountability throughout your organization, you’ll need to get all of your stakeholders involved in asset tracking. That’s an expensive proposition; the average handheld barcode scanner can run anywhere from a few hundred dollars to $1,200, $1,300 or more.

Asset Panda offers an incredibly cost-effective, simple alternative to asset tag tracking. The most powerful mobile asset tracking platform in the world, Asset Panda is powered by free mobile iOS and Android apps that sync with the cloud and include a mobile barcode scanner. In other words, all you need to track and manage your assets is the smartphone or tablet you already carry. No additional hardware or software is required, and you’re entitled to an unlimited number of users at no additional charge. At this price point, you can include all stakeholders and close the communication loop. Asset Panda is incredibly intuitive, requiring no training to use. It’s built with a simple user interface, underneath which you’ll find a robust selection of features from which you select based on your individual needs. We believe you should be able to track your assets any way you want. That’s why you’ll find such features as a custom dashboard, sortable columns, custom fields, custom reports, notifications and alerts the ability to track by person, check-in/check-out status, the ability to add photos, documents, videos and voice notes to asset information, GPS feature, electronic signature, calendar, easy import/export, ability to create work orders, custom role-based security, custom location/area/category security, and so much more. All of these features come standard with every Asset Panda account.

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Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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