Best Asset Management Tools Automate Tracking, Reduce Error

From your tools and equipment to your office furniture and information technology, you need the best asset management tools to keep up with the whereabouts, values, condition and other data attached to each of these items. Many of these items either change hands or locations frequently – for example, company-issued laptops and mobile phones. A laptop may be shared among the employees of a particular department, while a mobile phone may be carried to an offsite business meeting or an out-of-state conference. The opportunity for theft and loss is significant, and when it comes to IT assets, the risk of loss comes from more than just the hardware. If it’s not protected by the appropriate security measures, sensitive data stored on the asset may be vulnerable, potentially putting your clients and your company in jeopardy.

Keeping up with maintenance schedules is vital.

Routine maintenance is also very easy to overlook when you’re busy. The best asset management tools can help you set up notifications and alerts, so you never forget. Failure to stay on top of equipment maintenance can result in one or more scenarios. Your equipment may slow down and run inefficiently, therefore slowing down your production. The equipment can malfunction and break altogether, shutting down your productivity and potentially costing you valuable customers. You may also have to purchase new items before you’d planned to do so, therefore forcing you to make cuts elsewhere in your budget to cover the cost. Every organization wants to maximize the lifespan of its equipment.

Tracking your assets manually? Mistakes will happen.

The best asset management tools make that possible. Manual asset tracking merely is too challenging to keep up with accurately. Even the best-intentioned employee is bound to make a typo at some point. Asset data is always changing, and it’s extremely easy to overlook items and create gaps in your recordkeeping.

At tax time, accuracy is everything. 

Each year, you must report the value of your fixed assets for accounting and compliance purposes. The best asset management tools enable you to pull those values quickly and with the peace of mind that comes from knowing your numbers are accurate.

If you think it’s expensive to purchase an asset management platform, you’ll probably be pleasantly surprised. Technology has evolved and enabled companies like Asset Panda to offer their clients extremely powerful, yet streamlined asset tracking and management solutions. There’s no need to purchase additional hardware, software and software licenses. If you carry a mobile phone or tablet, you already have everything you need to begin tracking and managing the complete lifecycle of every one of your vital assets.

The Asset Panda difference

With Asset Panda, users download either the iOS or Android version of the free app. The app includes a mobile barcode scanner. Once an item is entered into the system, users can add additional photos, videos, voice notes or documents as supporting data. They can create custom reports, notifications and alerts, use the calendar, and set up custom security settings based on user location or role. Because Asset Panda syncs with the cloud, data is always in real time and available 24 hours a day. Whether it’s 2 p.m. or 2 a.m., you have access to an item’s complete maintenance history, its GPS location, the identity of the person who has it, its check-in/check-out status, depreciation, and so much more. Add as many users as you’d like, and arrange your data how you want. Asset Panda adapts to your needs – and it’s flexible enough to incorporate new technologies as they become available in the future.

Asset Panda is one of the best asset management tools you’ll find on the market, bar none. To learn more, or to start your free 14-day trial, visit


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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