IT Equipment Inventory Software: Your Weapon Against Theft and Loss

If you’ve got laptops, tablets, mobile phones, audio/visual equipment and other IT assets, chances are good that those items are on the move at this very moment – making IT equipment inventory software imperative for your business. As they move both inside and outside your office building, those assets are at high risk for loss or theft of not only the devices themselves, but also the sensitive information often stored on them. In the worst-case scenarios, those losses remain unreported while a company continues to be unaware, paying insurance on those “ghost assets” and putting itself further at risk for security breaches.

Assets as fluid as your IT equipment simply can’t be tracked and managed using outdated manual spreadsheets. As much as you try to capture comprehensive data on your IT equipment, it probably won’t be valid tomorrow. At any given moment, you can’t track on an Excel spreadsheet an item’s exact location, its current depreciation calculation, complete maintenance history or insurance policy information; nor can you create a work order, send a report or check real-time data 24 hours a day. And you can’t take a 30,000-foot view of all your IT equipment inventory and make informed decisions about resource allocation and replenishment. When it comes to keeping your IT assets secure and in good working order, Excel is a dinosaur.

IT equipment inventory software is the hands-down choice, but which route do you take? Some of these products require additional hardware or software to use, plus the associated software licenses, which need periodic renewal. You may also be charged if you exceed a particular number of users. In an ideal situation, you need to loop in every single stakeholder involved in the lifespan of every one of your IT assets. That open communication helps prevent loss, gaps and other oversight and increases transparency, accountability and accuracy throughout your entire organization.

Asset tracking is a complex task, but Asset Panda has made it easy. This Dallas-based company created the world’s most powerful mobile platform for tracking the entire lifecycle of every one of your vital assets. And you won’t need any additional hardware or software to use it – only the smartphones or tablets you already carry. You can add as many users as you’d like to Asset Panda’s free mobile apps, which sync with the cloud and include a mobile barcode scanner for easy asset uploading. After scanning in an item, you have the flexibility of adding supporting documents, voice notes, videos and photos to your asset record. This tool has been built to give clients a means to track their assets any way they want. That’s why nearly every feature from our robust offering is customizable – from the dashboard, fields, columns and asset listing views to notifications, alerts, reports, security settings and more. Because the app syncs with the cloud, your vital data is served up in real time, anytime. Whether it’s 3 p.m. or 3 a.m., you can pull up within seconds an item’s depreciation or inflation figures, its complete maintenance history, current GPS coordinates, check-in/check-out status, lease/purchase information and insurance policy. Schedule maintenance and create work orders, even use Asset Panda as an enterprise service to cut down on your support call volume.

Asset Panda is not only flexible enough to incorporate new technologies as they become available; it’s incredible simple and intuitive, so anyone can use it without extensive training.

Try it yourself free for 14 days. Save time, money and frustration with the world’s most powerful IT equipment inventory software. To learn more, visit

Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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