Hotels Depend on Equipment Tracking Services


Equipment tracking services are invaluable to any large organization. Hotels, in particular, may provide the best example of that claim. The very lifeblood of the hospitality industry is equipment – from the washing machines that launder linens and the ovens in the restaurant to the IT equipment that powers the reservation system to the air conditioning, heating, and plumbing that keeps guests’ stay as pleasant as possible. If these items, or any others, were to break down, the customers’ experience would suffer. So fixed asset tracking for hotels is a must-have.

Fixed Asset Tracking for Hotels

In today’s extremely competitive environment, hotels can’t afford to be cavalier about their equipment management practices. All it takes is one angry consumer and a Yelp account to ruin a hotel’s reputation completely. To prevent this from happening, the smartest thing for them to do is invest in an equipment tracking service.

Equipment tracking services are software that tracks and manages the entire lifecycle of a hotel’s vital equipment and fixed assets. That lifecycle management is significant and also carries additional benefits.

Equipment Management Software for Hotels

Equipment tracking services centralize a hotel’s equipment and fixed asset data in one easy-to-access location. It can’t be overstated how much centralization benefits employees, mainly from time savings and frustration elimination. As large organizations, hotels simply can’t afford to take a chaotic approach to their equipment management practices. Anything less drains productivity, employee morale, and, most importantly, the customer’s experience.

The Benefits of Equipment Management Software for Hotels

Depreciation tracking

Hotels must report the depreciation of their fixed assets for accounting and compliance purposes. Guesswork can result in mistakes and costly fines. Luckily, equipment tracking services can quickly, easily, and accurately perform this function.

Theft and Loss Reduction

Unfortunately, hotels experience a loss due to theft by their customers and employees. However, hotels can take preventive measures against that theft. Thankfully, equipment tracking services enable management to track the exact location of any item – in some cases, down to its precise GPS coordinates. Additional features like check-in/check-out status and electronic signature provide additional layers of accountability and help curb theft and loss.

Asset and Equipment Audits

Hotels should always know their assets and equipment, their condition, and who has those items in their possession. Equipment tracking services allow hotels to conduct fixed asset audits quickly and easily. They determine where assets are needed and what kind of usage they're experiencing. Hotels are then able to identify ghost assets.

Hotel Equipment Maintenance

Equipment requires routine maintenance and updates. Without a reliable means to track maintenance schedules for equipment, hotels will likely have equipment that gets slow or breaks down. Slow-downs impact productivity and customer satisfaction, and they may also expose hotels to a security risk in the case of IT equipment. With equipment tracking services, hotels are able to set up customized alerts, so they never miss critical maintenance and updates. Properly maintained equipment also has a longer, more useful life, and hotels save money in the long run by maximizing equipment lifespan.

Asset Panda's Hotel Asset Management Software

Equipment tracking is a big job – too big for employees to tackle manually. With Asset Panda, hotels can track the entire lifecycle of their equipment through a free app on their smartphones or tablets. Completely customizable and intuitive, Asset Panda lets you track your assets any way you want.

Want to learn more? Give Asset Panda's hotel asset management software a try with a free 14-day trial (no credit card required)! You’ll receive full access to user guides, video tutorials, free mobile apps, and call-in and live chat support from our fantastic Asset Panda support team.


Courtney Roush

Courtney Roush is a freelance writer, editor, and communications strategist with 25 years of experience. Her favorite discipline is crisis communications – and it’s a highly relevant one in our present times.

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