WHEN THE LAB MOVES FAST, THE EQUIPMENT RECORD CAN'T FALL BEHIND.
Pharmaceutical & Laboratory Asset Management Software
Reliable lab work depends on reliable equipment records. Asset Panda keeps calibration, maintenance, inspections, and documentation easy to trace.
Trusted by pharmaceutical, diagnostic, research, and laboratory operations teams.
Make the equipment record useful at the moment it matters.
Asset Panda gives pharmaceutical and laboratory teams a single system of record for equipment identity, calibration, maintenance, inspections, supporting documents, and lifecycle history.
FROM INSTRUMENT ID TO QUALITY-READY HISTORY
Track lab equipment from registration to replacement.
Structure the Lab
Organize equipment by facility, lab, room, cleanroom, bench, storage area, equipment type, vendor, status, and responsible team so records reflect how the lab actually operates.
Calibrate, Maintain & Inspect
Schedule calibration, preventive maintenance, cleaning, inspections, and work orders while keeping certificates, forms, notes, due dates, and completed work with the equipment.
Update at the Point of Work
Scan a barcode or QR code to update status, complete forms, capture photos or signatures, document service, or check equipment in and out. Downloaded asset data can be updated offline and synced after connectivity returns.
Review Exceptions & Due Work
Filter for overdue calibration or maintenance, failed inspections, missing certificates, open repairs, vendor follow-up, out-of-service equipment, or assets approaching replacement.
THE INSTRUMENT RECORD SHOULD CARRY THE PROOF WITH IT.
Streamline lab instrument calibration and service.
Laboratory Asset Tracking & Accountability
Use lab asset tracking to organize instruments and equipment by lab, room, bench, storage area, status, vendor, owner, or responsible team while keeping identifiers, manuals, SOPs, certificates, assignments, and change history together.
Explore Asset ManagementCalibration & Due-Date Control
Track calibration dates, next-due reminders, completion history, certificates, testing results, pass/fail status, and supporting documentation by instrument, lab, or equipment type.
Explore Calibration ManagementMaintenance, Cleaning & Service History
Schedule preventive maintenance and work orders while documenting cleaning, repairs, technician or vendor notes, parts, labor, costs, downtime, files, and return-to-use details on the equipment record.
Explore Preventive MaintenanceQuality, Inspection & Audit Documentation
Keep inspection results, forms, certificates, SOPs, photos, signatures, user-attributed activity, and follow-up documentation together. Asset Panda can support cGMP/GLP documentation and audit-readiness workflows; it does not replace validation, QMS, LIMS, or regulatory expertise.
Explore Compliance ManagementMobile & Multi-Lab Updates
Lab staff and technicians can scan barcodes or QR codes from iOS or Android, complete forms, capture photos and signatures, update status, and document work where it happens. Download needed records first for offline work, then sync after reconnecting.
Explore Asset InspectionsLifecycle & Replacement Context
Bring purchase cost, funding, warranties, service contracts, calibration and maintenance spend, condition, qualification status, repair history, replacement notes, retirement, and depreciation-supporting data together.
Explore Asset Lifecycle ManagementASK WHAT NEEDS ATTENTION BEFORE QUALITY HAS TO ASK.
Instantly surface lab equipment context.
UrsaAI works across Asset Panda data and the information authorized users can access, helping quality, lab, and operations teams find equipment context faster.
- ANL-10482INSPECTED
- FRZ-10511OPEN DEFECT
- BAL-10634SERVICE DUE
- 1,284 Total AssetsAcross labs & facilities
- 47 Maintenance DueScheduled within 7 days
- 12 Open Work OrdersRepairs and service requests
- 156 Inspections DueQuality and equipment checks
ANL-10482HPLC Analyzer • HPLC-02- Ask which instruments have calibration, maintenance, cleaning, or inspections due and which are marked unavailable or out of service.
- Find records with missing certificates, incomplete details, open tickets, repeated repairs, failed inspections, or vendor documentation that needs review.
- Search assets, people, places, documents, tickets, and history across labs, then let the authorized team decide the next action. AI-assisted image review can help populate condition details and flag visible issues for review.
WHEN LAB RECORDS ARE RELIABLE, THE TEAM CAN MOVE FASTER.
See what lab teams say about replacing spreadsheets.
Move lab maintenance records from paper to digital
“We went from paper based lab maintenance log to digital format using Asset Panda. … Being able to show maintenance records on Asset Panda was very helpful.”
Supervisor of Lab Instrument Systems Engineering, Sera Prognostics
Catch up years of lab data with mobile updates
“Having an app I can take into the labs to quickly take pictures, scan our asset tags and update information quickly has been amazing.”
Manufacturing Engineer, Horizon Inspired Cell Solutions
Replace spreadsheets with reliable lab inventory
“I can log into Asset Panda anytime, from anywhere and know that the data is reliable and current.”
Lab Manager, Portland State University
LAB EQUIPMENT IS ONE PART OF THE HEALTHCARE ASSET ENVIRONMENT.
Support for adjacent clinical and facility operations.
Healthcare
Connect laboratory equipment with broader healthcare asset, IT, supply, maintenance, inspection, and lifecycle needs in the organization.
Biomedical
Manage medical devices with preventive maintenance, calibration, inspections, service history, and lifecycle documentation for clinical engineering teams.
Hospital Facilities
Manage building systems, maintenance, inspections, vendor service, and capital-planning records between hospitals and healthcare campuses.
Pharmaceutical & Laboratory Asset Management Software FAQ
What is lab asset management software?
Lab asset management software helps teams manage instruments alongside their location, calibration, maintenance, cleaning, inspections, documentation, and lifecycle history. Asset management software for laboratories is most useful when those records stay with the equipment instead of being split across spreadsheets, paper logs, and shared folders.
Can Asset Panda work alongside our LIMS, ELN, QMS, CMMS, or ERP?
Yes. Asset Panda can serve as an operational system of record for laboratory equipment while LIMS, ELN, QMS, CMMS, ERP, finance, procurement, and vendor systems continue handling their specialized roles. Supported integrations and APIs can connect systems where needed, so teams do not have to replace their existing stack.
Can Asset Panda manage calibration schedules, maintenance, and work orders across multiple labs?
Yes. Teams can organize equipment by lab or location, schedule recurring calibration and preventive maintenance, assign work orders, set due notifications, and keep completed service, certificates, technician or vendor notes, parts, costs, and supporting files with the equipment record.
Can Asset Panda support cleaning, inspection, and audit documentation?
Yes. Teams can keep cleaning logs, inspection results, testing results, certificates, forms, SOPs, photos, signatures, and user-attributed history with the relevant equipment. This documentation can support cGMP/GLP documentation and audit-readiness workflows, but Asset Panda does not itself determine compliance or replace validated quality systems.
Can lab teams update equipment details with barcode or QR scanning, including offline?
Yes. Lab staff and technicians can scan equipment, complete forms, capture photos and signatures, document work, and update supported equipment information from the mobile app. For offline work, the needed data must be downloaded first and can sync after reconnecting. Asset Panda shows the latest saved system information rather than continuous GPS, RFID, or telematics unless that data comes from an integration.
Can Asset Panda support lifecycle and replacement planning for laboratory equipment?
Yes. Teams can track acquisition cost, warranties, service contracts, calibration and maintenance spend, repair history, condition, qualification status, replacement notes, retirement, and depreciation data. That gives lab, quality, operations, and finance teams more context for repair, requalification, replacement, or retirement decisions.
MAKE EQUIPMENT HISTORY EASIER TO VERIFY.
Help pharmaceutical and laboratory teams manage critical equipment faster.
See each instrument’s location, calibration, maintenance, inspections, documentation, and lifecycle history in context with Asset Panda.
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