FIRE ASSET MANAGEMENT SOFTWARE
Asset Panda
for Fire
Prepare crews for the next call with apparatus, PPE, SCBA, tools, and grant-funded equipment ready and accounted for. Manage inspections, maintenance, and assignments across every station.
Mobile and offline
Barcode and QR
AI Inspection
Configurable workflows
Trusted by fire departments nationwide.
The Challenge
Firefighting has outgrown informal asset tracking
Most fire departments still manage their inspections, their PPE care records, their SCBA cylinder testing, and their grant-funded equipment in some combination of paper binders, shared spreadsheets, and a few people's memory.
That works — until it doesn’t.
PPE inspection records must match.
SCBA hydrostatic testing due.
Locate FEMA AFG-funded equipment.
ISO PPC inspection review.
Cleaning history must be defensible.
In every one of those moments, manual tracking slows response, weakens accountability, and increases risk.
Asset Panda delivers documented control without adding administrative burden.
One system. Every asset. Every station.
The Solution
Built around how fire departments actually work
PPE records that survive personnel changes and exposure events
- Track issue, advanced inspection, cleaning, repair, and retirement per garment, per firefighter
- NFPA 1851-aligned inspection schedules built in; configure to your department's policy
- Photo documentation from the field on any device
- Exposure event logging with linked records
- Retirement and replacement workflows that close the loop
SCBA documentation that satisfies three different authorities
- SCBA flow test schedules, annual fit test documentation, medical clearance records
- DOT cylinder hydro requalification cycles
- Serial number and RIN tracking
- OSHA 29 CFR 1910.134 respiratory protection program documentation.
Apparatus and specialty equipment ready when the alarm comes in
- Apparatus equipment inventories down to the compartment
- Hose testing records (NFPA 1962) with service test pressure history
- Ladders (NFPA 1932), rescue tools, thermal imagers, AEDs — tracked by serial, location, and inspection status
- Out-of-service / in-service status visible across the department in real time
Personnel assignment and accountability across stations
- Station-level inventories with par levels and reorder points
- Medical supplies and pharmaceuticals with expiration tracking
- Controlled substance reconciliation workflow with shift-change signature capture
- Vendor and PO integration for replenishment
FEMA grant and Single Audit equipment that stays audit-defensible
- Asset tagged with grant source, award year, and reporting requirements at acquisition
- Service life and disposition tracking aligned to federal reporting
- One-click grant reporting export
- Audit-ready documentation when federal or state requests arrive
Flexible by Design
Configurable to your workflow, not the other way around.
Fire departments aren't all the same.
Asset Panda adapts to the way your department actually operates — your apparatus naming conventions, your inspection cycles, your station structure, your reporting requirements. No forcing your workflow into someone else’s template.
Customer Story
Trusted by Fire Departments of All Sizes
From weeks to 10 minutes
Every year we have a 911 audit by the state, and that audit used to take weeks. Now, with Asset Panda, I can run a report and I am done in 10 minutes.
Awards and recognition
Fire Department Asset Management FAQ
What is fire and rescue asset management software?
Asset Panda for Fire centralizes apparatus, PPE, SCBA, tools, medical equipment, inspections, maintenance, assignments, and audit history across stations.
What should a fire asset management tracking system include?
Mobile inspections, barcode and QR scanning, alerts, assignment history, multi-station visibility, offline access, audit trails, reports, and secure exports for both serialized assets and consumables.
Does Asset Panda support PPE, SCBA, and NFPA documentation?
Yes. Track PPE inspections, cleaning, repairs, exposure events, retirement criteria, SCBA tests, and cylinder requalification dates around your department’s adopted NFPA and local requirements.
Can we track FEMA grant-funded equipment for audits?
Yes. Link assets to funding sources, store supporting documents, track location and custody, and preserve transfer or disposition history for grant and audit reporting.
Does Asset Panda work across multiple stations and without a signal?
Yes. Crews can complete inspections and updates offline, then sync when reconnected. Dashboards provide visibility across stations, apparatus, and divisions.
Does Asset Panda replace our RMS or incident reporting system?
No. It works alongside existing systems while centralizing asset, inspection, and maintenance records through imports, exports, and APIs.
Does every firefighter need a separate license?
No. Asset Panda offers asset-based pricing with unlimited users, role-based access, and support for shared station devices.
Is our data secure, and who owns it?
Your data remains yours. Asset Panda uses role-based access, encryption, and export controls to protect department records.
How difficult is implementation?
Timing depends on your data, asset volume, workflows, and integrations. An implementation specialist helps with setup, imports, reporting, and training.
Ready to See it in Action?
See how Asset Panda fits your department
Request a personalized walkthrough tailored to your department, stations, equipment, and inspection workflows.