Checking the Bottom Line With Office Inventory Software


Take a look around your office. What do you see?

Your computer. Phone. Printer. Filing cabinets. Lots of little office supplies like pens, paper, staplers, binders, folders, and post-it notes.

How do You Manage Inventory in Your Office?

Did you ever think about your equipment's impact on your daily business operations? What if you were constantly missing these items – either from misplacement or possibly theft? Or you didn’t know when it was time to update or replace some of your equipment?

For many companies, this is a reality. But with office inventory tracking software, it doesn’t have to be anymore.

To run a successful and efficient office environment, regardless of the company size and location, if they buy/sell products, the use of its resources is one of the most often-overlooked tasks.

What is Inventory Management Software?

Office inventory software that can keep track of the most basic data on a company’s assets is readily available. And it’s incredibly simple to use. Knowing what you have and where you have it is one of the simplest ways to ensure your team works smart and efficiently.

Office inventory software can capture the detail of everything an office needs to run smoothly. From computers, associated software, and printers to office furniture and company vehicles. These items, which you likely use every day, cost thousands of dollars. 

And with budgetary constraints, tracking all of the equipment, its location, usage, and depreciation in cost matters to the bottom line.

Why You Should Use Asset Tracking Software for Your Inventory

We work in a much more mobile environment than ten years ago. Employees are going from place to place, whether inside the office or outside into the field. Many times, they take their office equipment with them.

Office inventory software helps track when an asset such as a computer, tablet, or other equipment leaves the building, who it goes with, and when you expect it back. If an asset is lost or stolen, there is data to support who had the item last and where it was.

Many office inventory software programs come with GPS capabilities, which has been a true money-saver in that companies can actually track where their valuable assets are. That means no more guesswork on where items are.

They are saving valuable time searching for an item they genuinely don’t know where it is. And companies are saving money on unnecessary replacements if they can locate them through GPS.

Sadly, theft is somewhat common in many office environments. According to a Harris Interactive survey on the issue, employee theft costs American businesses billions of dollars each year.

While office supplies like pens and pencils are usually among the most common items taken, more oversized items like computers, A/V equipment, and even furniture are all fair game.

Each time you lose an item, it eats away at your organization's finances. Losses can impact everything from salaries, benefits, future purchases, etc.

By scanning the barcodes on office equipment and logging that data into an office inventory software platform, companies have a more accurate picture of what they have and its cost. Also, employees become more accountable and responsible for what they are using and maintaining.

What to Look for in an Office Inventory Software Solution

There are several office inventory software templates and programs that may seem easy to use and even free (great cost-savings measure, right?). But beware.

Many have additional costly add-ons or features that may not fit your business. When looking at the choices available, find a program that works the way you and your company do.

Is it customizable? Will it grow with your company? Does it include a built-in mobile barcode scanner? Can you save photos, videos, and notes with each asset? All of these are essential factors to consider.

Company productivity, profits, and even morale are on the line. A happy, productive work environment with all the needed tools readily available and in good working order thrives.

Asset Panda's Inventory Tracking Software

Asset Panda’s asset and inventory tracking platform helps your company keep up with the items you use every day in the easiest way possible.

Access the free Asset Panda iOS or Android app with your tablet or smartphone. It syncs with the cloud and includes a mobile barcode scanner. You don’t need any additional hardware to use Asset Panda, and thanks to cloud synchronization, your information is always presented in real-time.

Migrating your current office inventory to Asset Panda is a breeze, and employees spend very little time learning how to use the platform. Our office inventory software makes it easy to organize your inventory and get back to work quickly.

With customizable fields, management can accurately monitor how quickly office inventory is being used, where it is, and how often items are in for maintenance and make adjustments as needed.

Let Asset Panda be your go-to when it comes to office inventory software. Ditch those old, unreliable ways of tracking assets and get a partner you can trust. Get a free 14-day trial, and you’ll never look at tracking office inventory the same again.


Audra London

Audra London, founder of Conceptual Communications, LLC, has over 10 years of writing, public relations and marketing experience and serves as an expert on press releases, media relations, feature writing, web content and marketing copy.

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