4 Tips for Setting Up Your Maintenance and Repair Software


What would your team do if your equipment failed in the middle of a busy work shift? Would you be able to continue operating or would all work grind to a halt?

When you don’t keep your assets, equipment, and tools properly maintained, you risk unexpected asset failure. This can lead to lost productivity and profit. Fortunately, using maintenance and repair software can prevent things like this from happening.

Follow the steps below and your entire operation can work like a well-oiled machine.

Determine Usage for Each Type of Asset

Not all assets are used equally. Some are used consistently, while others are only used as needed. You'll be more equipped to schedule necessary maintenance once you know about your asset usage like who uses each piece of equipment, how often they're being used, and what kind of wear and tear has been recorded about them.

Know How Often Your Assets Need to Go in for Maintenance

Tools that are used often need to be maintained more than those used every now and then, but it's easy to lose track when you're focused on getting jobs completed. It's extremely important to figure out what the maintenance schedule looks like for different assets so you can create a consistent process. Preventative maintenance can vary depending on the asset's material, size and quality.

Maintenance for equipment that is used daily can be added to your employees' check list. When checking out a piece of machinery, detail any steps that need to be taken to ensure the equipment is clean and in working order for the next person. For equipment used daily, you can make maintenance part of your employees’ jobs and log their compliance to keep everyone accountable. When they are checking out a piece of machinery, detail and have them record any steps they need to take to ensure it's working well for the next person who needs it.

Include Industry Regulations in Asset Fields

While you personally may not think certain assets need to undergo maintenance at a particular time, industry regulations may say otherwise. If certain regulations require you to inspect factory equipment every month, include that in your maintenance log. That way, managers will be aware of the requirement and plan accordingly.

Decide Who Has Access to Your Maintenance and Repair Software

Depending on what types of assets you have, you might want all of your employees to have access to your maintenance and repair software. Company-wide access can allow your workers to report any issues or see when something was last repaired. More eyes on the situation can help you spot potential problems and catch anything that might have fallen through the cracks.

You may only want managers and repair personnel to have access to maintenance records, which can be set up easily with customized user permissions. That way you can be confident in the maintenance data on hand. You can set up your platform in whatever way works best for your business.

Creating and keeping a regular maintenance schedule for all of your assets is an important part of keeping business operations running smoothly. Setting up Asset Panda with maintenance tracking is a breeze and can easily integrate with your existing asset records. Keeping inventory data and repair logs separate doesn’t make any sense and often leads to items not going in for maintenance when necessary. Our easy-to-use, cloud-based platform was designed to store all your vital asset information in one place with recurring notifications to remind you when something is due for maintenance, so nothing gets ignored and jobs can keep running smoothly.


Bree Brouwer

Bree has held plenty of media- and marketing-related jobs over the years now, like working as a PR and marketing assistant to a Hollywood screenwriting coach, and writing content for three different digital marketing agencies.

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