4 Tips for Setting Up Your Maintenance and Repair Software


What would your team do if your equipment failed during a busy work shift? Would you be able to continue operating, or would all work grind to a halt? When you don’t keep your assets, equipment, and tools properly maintained, you risk unexpected asset failure. And asset failure can lead to lost productivity and profit. Fortunately, using maintenance and repair software can prevent things like this from happening.

If you follow the steps below, your entire operation can work like a well-oiled machine.

Setting Up Maintenance and Repair Software

Determine Usage for Each Type of Asset

You may notice that you don't use each asset equally. Some you likely use consistently, while some you may use infrequently. You'll be more equipped to schedule necessary maintenance once you know about your asset usage, like who uses each piece of equipment, how often the equipment is being used, and what kind of wear and tear is recorded in your equipment repair log.

Know How Often Your Assets Need to Go in for Maintenance

Preventative maintenance can vary depending on the asset's material, size, and quality. Tools you use often need to be maintained more than those used every now and then, but it's easy to lose track when you're focused on completing jobs. It's crucial to figure out what the maintenance schedule looks like for different assets so you can create a consistent process.

Maintenance for equipment that gets daily use can be added to your employees' checklist. When checking out a piece of machinery, detail any steps employees should take to ensure the equipment is clean and in working order for the next person. For equipment used daily, you can make maintenance part of your employees’ jobs and log their compliance to keep everyone accountable. When they are checking out a piece of machinery, have them record any steps they need to take to ensure it's working well for the next person who needs it.

Include Industry Regulations in Asset Fields

While you personally may not think certain assets need to undergo maintenance at a particular time, industry regulations may say otherwise. If specific regulations require you to inspect factory equipment monthly, include that in your maintenance log. That way, managers will be aware of the requirement and plan accordingly.

Decide Who Has Access to Your Maintenance and Repair Software

Depending on your assets, you might want all of your employees to have access to your maintenance and repair software. Company-wide access can allow your workers to report any issues or see when something was last repaired. More eyes on the situation can help you spot potential problems and catch anything that might have fallen through the cracks.

You can set up your platform in whatever way works best for your business. You may only want managers and repair personnel to access maintenance records, which you can set up quickly with customized user permissions. That way, you can be confident in the maintenance data on hand.

Creating and keeping a regular maintenance schedule for your assets is essential to running business operations smoothly.

Asset Panda's Simple Maintenance and Repair Software

Keeping inventory data and repair logs separate doesn’t make any sense and often leads to items not going in for maintenance when necessary.

Setting up Asset Panda with maintenance tracking is a breeze and can easily integrate with your existing asset records. Our easy-to-use, cloud-based platform stores all your vital asset information in one place with recurring notifications to remind you when something is due for maintenance, so nothing gets ignored, and jobs can keep running smoothly.

Give Asset Panda's equipment maintenance software a try with a free 14-day trial (no card required)! You’ll receive full access to user guides, video tutorials, free mobile apps, and call-in and live chat support from our fantastic support team.


Bree Brouwer

Bree has held plenty of media- and marketing-related jobs over the years now, like working as a PR and marketing assistant to a Hollywood screenwriting coach, and writing content for three different digital marketing agencies.

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