Mobile Asset Audit Software

Yes. Asset Panda’s Mobile Audit tool automatically identifies “unlisted items” by comparing the assets scanned during an audit to the list of assets expected in that location. Items that are scanned but not on the expected list—or items that were expected but not scanned—are flagged as discrepancies. After completing the audit, you can view or export these results to create a clear report of assets that are unexpectedly present or missing, making it easy to identify and investigate potential location issues.

Asset Panda reduces manual data entry errors during physical inventory audits by relying on barcode scanning instead of typed inputs. Auditors simply scan the asset’s barcode—online or offline—which instantly pulls up the correct record and eliminates the risk of mistyping asset IDs or serial numbers. This ensures every audit update is applied to the right asset and significantly improves data accuracy and integrity.

Yes. Asset Panda can capture a location manager’s signature on a mobile device by using a custom sign-off form. While the Mobile Audit tool itself does not collect signatures, you can create an “Audit Confirmation” form with a required Signature field. After completing the audit, the manager signs directly on the mobile screen and submits the form. This submission is stored with the audit records and logged in the Activity Stream, providing verifiable proof of review and acknowledgment.

The fastest way to move existing images and documents into Asset Panda is to upload them directly to each asset record or automate the process using the Open API. Attachments cannot be imported through the bulk Data Import tool. Instead, you can manually upload files through the web interface or build an API integration that programmatically uploads documents and images to the appropriate asset records. Once uploaded, these attachments become immediately available in the mobile app, enabling auditors to verify asset condition and documentation in the field.

Mobile audits in Asset Panda enhance accountability by creating an immutable record of which assets were scanned, who performed the audit, and when it occurred. As each item is scanned, the audit tool logs the event and records it in the audit results and the Activity Stream once synced. While the Mobile Audit tool does not capture GPS coordinates, it does provide a tamper-proof record of audit findings—showing which assets were present, missing, or unexpected—helping organizations validate asset presence during accountability reviews.