Asset Management Software for Public Administration Agencies

Accountability, Guaranteed.

When asset counts exceed 500+ items and spreadsheets begin to fail, agencies need a structured, defensible system of record.

Our public administration asset management software helps cities, counties, and government agencies track capital assets and operational equipment across departments, all while maintaining audit-readiness and regulatory compliance.

Schedule a Compliance & Efficiency Review

Stay Audit-Ready with GASB-Compliant Capital Asset Tracking

Government entities must report capital assets in accordance with GASB 34 and related standards. With Asset Panda, you can seamlessly track:

  • Capitalization thresholds
  • Full asset lifecycles
  • Depreciation schedules using 5 different methods
  • Impairment documentation
  • Disposal workflows

No more scrambling during audit season. Maintain a living capital asset register year-round.

Download The CFO's Audit-Proof Checklist

Track More Than IT Assets

Public administration agencies rely on numerous assets, not just IT devices. That's why Asset Panda makes it easy to track all the items you rely on in one centralized system, including:

  • Radios, firearms, and sensitive equipment
  • Emergency response tools
  • Vehicles and heavy machinery
  • Facilities and infrastructure assets
  • Inventory and consumables

Learn More About Streamlining Operations

Maintain a Chain-of-Custody for Sensitive Equipment

For law enforcement, emergency services, and public safety departments, accountability is critical. Asset Panda helps you reduce liability and improve transparency across departments with features like:

  • Standardized check-in/check-out workflows
  • Time-stamped historical logs
  • Robust role-based permissions

Get Our Guide for Securing Mission-Critical Equipment

Don’t Replace Your ERP —
Extend It

Use Asset Panda as your operational asset system of record while syncing required financial data to your ERP for seamless accounting and reporting.

Asset Panda integrates with:

  • State accounting systems
  • QuickBooks Online
  • Workday
  • Tyler Technologies
  • CGI Advantage

View All Integrations

Automate Reporting and Reduce Manual Work

Replace disconnected, error-prone spreadsheets with automated reports and audit trails. Track depreciation, maintenance, and inspection schedules, and receive custom alerts when:

  • Inventory levels drop below your set threshold
  • Assets reach the end of their useful life
  • Warranties or service contracts expire

See Asset Panda In Action

SCALABLE ASSET MANAGEMENT FOR PUBLIC ADMINISTRATION

Built for Agencies with 500+ Assets

Public agencies typically begin searching for asset management software when asset counts exceed 500 items, agencies lose visibility across departments, or auditors request better documentation. Asset Panda helps you address all of these concerns and scale with confidence.

MISSION-CRITICAL EQUIPMENT TRACKING

Designed for Public Safety & Compliance

Our public administration asset management software makes it easy for police, fire, and emergency services to track equipment and safety inspections, preventive maintenance tasks, and NFPA-related documentation. Maintain clear record histories for all your assets in one secure system and enhance compliance.

FLEXIBLE GOVERNMENT ASSET MANAGEMENT SOFTWARE

Mirrors Your Unique Organizational Structure

Government agencies operate across complex hierarchies. That's why Asset Panda can easily be configured to match your organizational structure across departments, divisions, locations, and asset types. Custom user roles allow the right people to manage the right records, while leadership maintains enterprise-wide visibility.

Why Replace Spreadsheets?

This is one of the most common questions we hear. While spreadsheets can be simple to set up initially, they ultimately break at scale and lack the necessary standardization and audit trails needed for compliance.

Enter Asset Panda. Our system maintains immutable activity logs, enables structured approvals, and easily produces audit trails for effortless compliance and accountability.

How It Works

1

Import Your Assets

Get up and running quickly by uploading your capital asset register from spreadsheets or your ERP.

2

Configure Your Platform

Define your depreciation and compliance rules, set up workflows, and assign assets to employees.

3

Automate Your System

Automate workflows, reminders for upcoming tasks, and reports and depreciation calculations.

A Platform Built for the Public Sector

Asset Panda is designed to support the complexity of government organizations, as well as multiple departments, locations, asset types, and stakeholders, without forcing agencies into rigid workflows. Our robust features make it easy to customize your Asset Panda program today and scale as your needs evolve tomorrow.

Asset Tracking

Configuration

Mobile app

Ease of use

Security

Asset assignment
Easily assign tools and equipment to specific team members for enhanced accountability.
Barcode tracking
Easily scan barcodes and QR codes right on your mobile device to streamline asset tracking.
Multi-account structure
Create unique accounts for different locations or clients under one umbrella for seamless management.
Full lifecycle history
Get better reporting, visibility, and forecasting with a full history of your equipment.
Maintenance tracking
Extend the life of your equipment and keep it under warranty with scheduled maintenance notifications.
Asset inspection
Build customized inspection checklists and assign them to available team members.
Repair tracking
Create custom tickets and manage repair schedules to increase efficiency and uptime.
Signature capture
Enforce accountability throughout your organization by digitally capturing signatures at any point in your workflow.
Asset kitting
Bundle equipment together to rapidly perform actions across multiple assets.
Tool tracking
Ensure your team has the tools they need with real-time tool tracking and lifecycle management.
Record-level attachments
Attach relevant photos, manuals, and warranty information to each individual asset record.
Contract management
Get notified when equipment and technology contracts are set to expire for smooth renewals or renegotiations.
Unlimited users
Get your entire team aligned in a single system without spending a fortune.
Automations
Configure automations with conditional fields to streamline workflows and save time.
Robust reports
Get detailed asset history reports available in CSV, XLS, and PDF formats and sent automatically when you need them.
Action-based forms
Gather the data you need at the push of a button with custom check-out forms and maintenance checklists.
Notifications
Give users a heads up via email or push notification when maintenance is due, actions are performed, or fields meet your defined criteria.
Custom fields
Capture unique custom data like purchase details and insurance information in fields you define for each item type.
Field requirements
Ensure data integrity by setting required fields, enforcing ranges, and limiting list selections.
Asset listing view
Get an overview of your assets with the details you choose and easily apply filters or grouping.
iOS and Android Compatible
Access and update your asset information from your iOS or Android mobile devices.
Offline mode
Continue to conduct workflows on our mobile app even without WiFi or cell service.
Full integration with web app
Use a robust web app with full administrative features or access and update your data on the go.
Built-in barcode scanning
Use the devices you already own to rapidly scan barcodes and view or update asset information on the fly.
GPS pindrop
Record the GPS coordinates from your mobile device each time an asset is scanned via the mobile app.
Mobile actions
Run the workflow actions you've defined directly from your mobile devices.
Reporting access
Stay in the loop with downloadable reports accessible directly in the mobile app.
Quick asset addition
Take a photo and fill in details on your smartphone to rapidly add assets into your account wherever you are.
User specific views
Deliver an uncluttered view of only the actions, groups, and fields that are relevant to a user's role.
Sortable columns
Quickly sort through long lists of assets to find what you need fast.
Global & faceted search
Find assets across your entire organization with global search, or use faceted search to filter through parent-child relationships between collections from the top down, bottom up, or anywhere in between.
Mobile and web apps
Get access to the system wherever you are from the device you're already using.
Data import
Easily import existing data on your assets, locations, categories, and more to reduce onboarding time.
Easy record replication
Reduce manual effort by instantly copying records with the details you choose when you acquire new assets.
Unlimited users
Bring everyone in your company into a single system without spending a fortune.
Bulk asset reallocation
Save time by updating multiple fields across a group of assets all at once.
Amazon AWS hosting
Cloud-based EC2 hosting with S3 storage, backed by Amazon's global network security procedures.
TLS 1.2 Encryption
Protection for data exchanges at the highest available level of TLS encryption.
Robust roles and permissions
Limit user access to tools, groups, reports, and more based on their job responsibilities.

Trusted by Public Agencies From City Hall to the Sheriff’s Office

Oklahoma City becomes more responsive and organized

“Now, we can streamline our process, be more responsive to customer requests, and improve overall compliance with auditing.”

Jack Gallemore

Customer Support Manager

Wilson County Sheriff's Office saves hours per week with Asset Panda

"Asset Panda has made our lives so much easier. I can’t remember back before it. We would still be fighting with spreadsheets, probably hundreds of spreadsheets, unorganized data, and not really having a handle on what assets we have or who has them."

Chris Andrews

Technical Services Unit Director

NYCEDC starts to deploy government asset management software to more departments

“Asset Panda has helped our business meet the Goal of tracking all of our assets and helped us with our inventory audits. We love the software and have begun to deploy it to other subdivisions company wide.”

Michael Sagliocca

Security Analyst

Related Government Resources

Frequently asked questions

What is public administration asset management software?

It is a centralized platform that helps government agencies track, report, depreciate, and audit capital and operational assets across departments.

Yes. Asset Panda supports capitalization thresholds, useful life tracking, depreciation schedules, and audit-ready reporting aligned to GASB standards.

Yes. Asset Panda includes chain-of-custody workflows, assignment logs, and role-based access controls.

Yes. Asset Panda integrates with many state and local ERP and financial systems to support required reporting.

Yes. Assets can be tagged by funding source, department, or program to simplify reporting and audit preparation.

Learn more from a solution specialist

Schedule a demo to find out how you can transform your workflows with Asset Panda Pro

Contact our team at (888) 928-6112

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